Contract Administrator - D'LEON CONSULTING ENGINEERS : Job Details

Job Description

D'Leon Consulting Engineers is seeking a Contact Administrator in Los Angeles, California

Responsibilities

Provide a variety of contract administration duties for multiple professional service contracts, which may include:

• Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
• Process the addition and removal of firms to a given contract.
• Track relevant contract information and audit periodically.
• Maintain a log of contract performance.
• Oversee the creation and storage of all applicable documents and files.
• Understand all components of the contract including procurement and any amendments.
• Be familiar with City of Los Angeles policies with regards to contracting.
• Conduct activities necessary when contracts expire or need to be closed out.
• Other duties as required.

Task Orders

• Create labor, other-direct-cost, scope-based, and closeout task orders.
• Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
• Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
• Resolve task order funding issues by working with the various teams.
• Resolve task order and contract related issues as they arise.
• Other duties as required.

Other

• Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
• Coordinate with other groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
• Provide administrative support to management.
• Prepare meeting agendas, minutes, and other written correspondence.
• Prepare ad-hoc reports as requested by management or as necessary.
• Attend meetings, including pre-bid/pre-proposal and outreach events.

Qualifications

• 4 year degree is preferred
• At least 3 to 5 years of experience in the administration of commercial/ government contracts required
• Knowledge and direct experience in SBE/LBE/DBE/DVBE/MWBE program coordination and compliance preferred
• Proficient in Microsoft Office Word, Outlook, and Adobe Acrobat Professional
• Highly skilled in Microsoft Excel