Contract Documents Specialist - Eagle Fire : Job Details

POSITION SUMMARY:

Responsible for supporting the contracting process, including client agreements and subcontracts, from receipt/issuance through final execution.

DUTIES AND RESPONSIBILITIES:

• Imports client contracts into the Contract Lifecycle Management (CLM) platform – Malbek.
• Performs subcontractor prequalification and annual recertification.
• Issues subcontracts as requested by the Operations Team.
• Assists in maintaining the CLM database using preexisting reports to identify missing or incomplete data requiring correction.
• Request and compile information from other Eagle Fire Inc. departments for integration into contract documents to ensure a complete contract package for hand-off to the Operations Team.
• Request compliant certificates of insurance for contracts as well as revisions desired by clients.
• Follow up with clients and subcontractors for missing documents.
• Performs other related duties as required.

JOB SPECIFICATIONS:

• Must be able to speak, read and write English fluently at a professional level.
• Must possess understanding of legal language or a desire and ability to learn new terminology.
• Must possess excellent written and verbal communication skills.
• Must possess the ability to work independently and adapt to change.
• Must possess excellent organizational skills and attention to detail.
• Must be able to identify priorities, and manage time-sensitive documents.
• Must maintain confidentiality and exercise discretion and good judgement.
• Must possess excellent computer skills, including Microsoft Office Professional, and be comfortable learning new software and platforms.
• Must maintain a positive and professional demeanor.
• Must interact well with all levels of individuals, internally and externally.
• Must exhibit characteristics consistent with encouraging Team concept.
• Must maintain a valid driver's license and acceptable driving record.
• Must continuously adhere to the Company's Controlled Substances & Alcohol Standard.
• Expected to work safely, by using good judgement and follow all Company safety policies and work procedures with authority to stop an unsafe act.

EDUCATION AND EXPERIENCE:

• Associate's Degree or equivalent job related experience.
• Minimum of three (3) years of experience in an administrative role, preferable in an insurance, construction, or legal organization.