Contract Manager - Long Beach Unified School District. : Job Details

Under general direction, plan, organize and manage the negotiation, preparation and processing of District contracts for goods and services, leasing and real estate documentation; provide technical information and assistance to contractors and District administration; perform related duties as assigned.

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

* Plan, organize and manage the negotiation, preparation and processing of District contracts for goods and services, leasing and real estate documentation; assure compliance with applicable laws, codes, rules and regulations. E

* Perform technical and administrative duties related to District contracts including public works, property rents and leases, special education services, contractors, in-service training workshops and hiring of consultants. E

* Review, analyze and prepare contracts and supporting documentation; negotiate contract terms and changes; provide advice to administrators regarding contract provisions; maintain confidentiality of sensitive and privileged information. E

* Prepare or direct the preparation of contract recommendations and reports for Board of Education consideration. E

* Prepare and administer public works construction contracts and the District's Labor Compliance Program; serve as a liaison between the District and outside contractors. E

* Participate in the acquisition of new District properties by reviewing sales agreements, preparing purchase orders for payment, reviewing property documents to assure accuracy and preparing Request for Proposals (RFP's) to select outside consultants necessary to complete the transaction. E

* Administer rental agreements and prepare leases of rental property; prepare leasing resolutions and documentation for media publication and Board of Education approval. E

* Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions. E

* Prepare or direct the preparation and maintenance of a variety of reports, records and files related to assigned activities. E

* Communicate with District administrators, personnel, vendors, contractors and other outside organizations to coordinate activities, resolve issues and conflicts and exchange information. E

* Participate in developing or modifying policies, procedures and forms related to contracted services, leases and District real estate; implement procedures to meet user needs and respond to user requests for contract services. E

* Operate a variety of office equipment including a copier, fax machine, calculator, typewriter and a computer and assigned software; drive a vehicle to conduct work. E

* Attend and represent the District at a variety of meetings, conferences and workshops; maintain current knowledge of laws, codes, rules and regulations related to assigned activities. E

Note: At the end of some of the duty statements there is an italicized E which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act.

Knowledge of:

Terms, procedures and practices utilized in contract agreements, leasing and real estate documentation.

Advanced principles of contract writing and document preparation.

Record-keeping and report preparation techniques.

District organization, operations, policies and objectives.

Applicable laws, codes, rules and regulations.

Principles and practices of supervision and training.

Office organization and management practices.

Operation of a computer and assigned software.

Oral and written communication skills.

Writing skills to prepare clear and concise specifications and reports.

Interpersonal skills using tact, patience and courtesy.

Ability to:

Plan, organize and manage the negotiation, preparation and processing of District contracts for goods and services, leasing and real estate documentation.

Analyze and interpret contract documents.

Prepare technical contracts, correspondence and memoranda.

Provide technical information and assistance to contractors and District administration.

Prepare and administer service contracts.

Interpret, apply and explain applicable laws, codes, rules and regulations.

Prepare or direct the preparation and maintenance of a variety of reports, records and files related to assigned activities.

Maintain current knowledge of emerging contract trends and related laws, codes, rules and regulations.

Supervise and evaluate the performance of assigned staff.

Prepare comprehensive narrative and statistical reports.

Maintain confidentiality of sensitive and privileged information.

Operate a computer and assigned software.

Plan and organize work.

Analyze situations accurately and adopt an effective course of action.

Work independently with little direction.

Establish and maintain cooperative and effective working relationships with others.

Communicate effectively both orally and in writing.

Education and Training:

Bachelor's degree in contract management, public administration, business administration or a related field including course work in business or contract law.

Experience:

Three years of experience involving the review and processing of contracts, leases, real estate or purchasing documents including one year in a supervisory capacity. Experience within an educational or governmental agency is preferred.

Any other combination of training and/or experience which could likely provide the required knowledge and abilities may be considered.

Positions in this classification require the use of a personal automobile and the possession of a valid California Class C driver's license.

Nondiscrimination Statement: The Long Beach Unified School District prohibits unlawful discrimination, harassment (including sexual harassment), intimidation, or bullying, targeted at any student or employee by anyone, based on the student or employees actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy and related conditions, parental status, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics.

For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations,1515 Hughes Way, Long Beach, CA 90815, 562-###-####, [email protected] and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-###-####, [email protected] and 504 Coordinator: Jenny R. Acosta, Program Administrator, 2221 Argonne Ave, LB 90815, 562-###-####, [email protected].

SELECTION PROCEDURE:

This examination process will consist initially of a paper screening of the applicant's training, background, and experience. Candidates whose background, skills, and expertise most closely match that which we are seeking, will be invited to continue in the selection process. This process may be comprised of any of the following: supplemental application; written examination(s); qualifications appraisal interview; performance or technical examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.