Coordinator, Accounts Payable - Basin Recreation : Job Details

Department: Administration; District ServicesPosition Type: Part-time Regular (Maximum 29 hours per week)Job Posting Duration:•Opens: Tuesday, November 26, 2024•Closes: Position Open Until Filled; May Close at Any Time After December 4, 2025 at 4:45 PM Job SummaryThe part-time Coordinator, Accounts Payable position performs various accounts payable auditing and compliance work. This position audits payment requests from departments, ensuring compliance with District policies and procedures and verifies accuracy, appropriate documentation, and authorized approval.Essential Functions The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position. These essential job functions listed are required with or without accommodation. •Audit payment requests from departments including, but not limited to, validity, ownership, compliance with District policies, proper authority, clerical accuracy, expired contracts or agreements, correct accounting distribution, and amount.•Distribute general warrants.•Assist in training District employees within each department who are authorized to submit invoices for processing.•Assist District personnel in correcting errors related to payment requests.•Audit and verify invoices and prepare payment for recommendation of approval/denial.•Ensure that all payments are recorded correctly in accordance with IRS & HIPAA requirements.•Communicates with vendors and other outside agencies; responds to citizens and management requesting payment-related information.•Respond to inquiries, complaints, and GRAMA requests for payment-related non-confidential information.•Research stale dated general warrants to determine if they should be submitted as unclaimed property.•Review and check records, forms, and other documents for accuracy, completeness, and conformance to State statutes and District procurement policies and procedures.Knowledge, Skills, and Abilities (KSAs) Knowledge of: •Governmental accounting as related to accounts payable. •Business law, Federal, State, and County laws and regulations relating to accounts payable.•Computers, Microsoft Office applications, and accounting software on an intermediate level.•IRS Regulations for 1099 tax reporting.•Web-based financial systems. •Business English and mathematics.Skill and Ability to: •Perform basic mathematical and accounting computations.•Communicate effectively both verbally and in writing. •Read and interpret written policies, procedures, and contracts.•Reconcile accounts/statements.•Resolve problems under stressful conditions, adhere to deadlines, and be flexible.•Research State/County contracts, i.e., terms & conditions.•Reconcile and research errors independently.•Understand payment transactions in terms of accounting codes and classifications; determine proper accounting codes and classifications for transactions.•Work independently with limited supervision or collaborate with a team. •Maintain confidential and sensitive information.•Establish and maintain effective working relationships with employees, departments, vendors, and the general public.Working Conditions, Physical Requirements, and Aptitudes•Duties are typically performed in a general office setting or a remote location, such as a home office.•Frequent interaction with a variety of people.•Remote workdays may be available for this position after completing the six-month orientation period but are not guaranteed.RequirementsMinimum Qualifications•Associate's degree from an accredited college or university in accounting, business, or a closely related field; OR an equivalent combination of education and experience..The successful applicant must pass a required pre-employment background check, and subsequent mandatory background checks in accordance with current District policy requirements.Preferred but not required: •Experience with state or local government finance.Physical Requirements•Equal or less than 25% | Frequent walking, bending, and other physical exertion•Equal or less than 25% | Pushing, pulling, and kneeling•Equal or less than 25% | Ability to lift and carry up to 25 pounds unassisted•Equal or less than 100% | Prolonged focus on a computer screen•Equal or less than 75% | Prolonged periods of standing or sittingSalary Description $22.40 per hour - $33.60 per hour