Coordinator, Community Services - Shelby County, AL : Job Details

Salary : $65,083.20 - $97,614.40 AnnuallyLocation : Columbiana, ALJob Type: Full Time ClassifiedJob Number: 2024-00480Department: Community ServicesOpening Date: 10/31/2024Closing Date: 11/8/2024 4:30 PM CentralJob Summary This position will assist the Manager of Community Services with providing assistance and resources to senior centers and nonprofit partners throughout the county and supportingrelated activities to enhance the quality of life of Shelby County residents. Duties for this position include promoting county initiatives and resources to partners and communities, with a focus on senior resources; is active within the community, including visiting regularly with senior centers and meeting with nonprofit partners; supports senior center managers through providing resources and assistance with programming and identifying programming needs or gaps; and supporting the department's goal of serving as a resource hub for the county's communities and partnerships.Senior Services

• Serves as the coordinator of information and resources to the county's senior centers.
• Responds to requests for new programs, events, activities, and services from county senior centers or related partners.
• Ensures that information received from the county's contracted service providers is distributed on a timely basis to the senior service programs.
• Assists in coordinating and designing activities that can be attended and/or participated in by older adults in Shelby County in coordination with senior center managers.
• Assists senior center managers with recommendations to recruit volunteers and market existing programs and activities to enhance participation.
• Assists the Manager of Community Services with planning and coordinating senior events, including the annual Senior Picnic.
• Participates in training and other professional development opportunities to remain up-to-date with senior initiatives.
• Manages the maintenance and distribution of monthly senior center events calendar to residents.

Resources Coordination & Promotion

• The Community Services Department serves as a hub of information on community services for the general population, as well as programs and services available to older adults.
• Serves as a liaison between the county, senior centers, nonprofits, and other related entities as well as state departments to help streamline communication, establish collaboration opportunities, and facilitate discussions regarding community needs, especially in regard to senior citizens, and provide suggestions how to meet those needs.
• Makes necessary referrals to residents to connect them to resources and services they need.
• Represents Community Services department in the absence of the Manager at meetings and events when requested or as needed.

Community Outreach

• Promotes public awareness of senior programs and issues and encourages maximum participation in available programs.
• Develops and maintains partnerships/relationships with county departments and community agencies for ongoing social services programming countywide.
• Attends and represents Community Services department and county at community events.
• Works with Manager of Community Services to determine new events to attend and/or host to educate the public about community services resources and initiatives.

Grant Program Implementation

• Coordinates with the Manager of Community Services and Grants Management department to facilitate and implement the department's Emergency Solutions Grant (ESG) program and other state or federal grant awards as applicable.
• Develops relationships with nonprofits involved with grant awards to streamline communication and implementation efforts.
• Collaborates with department staff to acquire information from partners for invoices, grant reporting, and related compliance measures.
• Assists Manager of Community Services with the implementation of the Community Services Grant program.

Higher Education Program Development & Implementation

• Builds relationships with local nonprofits, high schools, and two-year & four-year institutions to develop internship programming available for Shelby County students.
• Serves as a liaison between participating nonprofits and educational partners for the implementation of programming.
• Coordinates scheduling and conducting interviews for student applicants for the program(s).
• Provides supervision and evaluation of student participants throughout the implementation of the program(s).
• Performs all duties in a safe and efficient manner.
• Performs all other duties as assigned by supervision.

Qualifications and RequirementsMinimum Requirements

• Bachelor degree in public administration, health or human services, social work, communications, or related curriculum.
• 1-3 years of experience in social services, event coordination and planning, or related fields.
• Working knowledge of software applications such as Microsoft Word, Excel, PowerPoint, and Canva.
• Strong communication and interpersonal skills.
• Strong organization and office skills.
• Ability to multitask and handle various operations simultaneously.
• Valid driver's license.

Preferred Requirements

• Bilingual Spanish/English to communicate effectively with Spanish-speaking residents through both oral and written communications.
• Experience with developing new programs in response to community needs.
• Experience with grant coordination and compliance.
• Experience with developing and managing contracts.

Physical Demands & Work Environment Working ConditionsWork is performed in centers and in an office environment. Outside/outdoor events are performed. Environments involve risks or discomforts which require normal safety precautions when performing work.Physical RequirementsWork requires driving, walking, standing, bending, carrying items less than 25 pounds. Conditions of Job Offer and Employment WRITTEN/ORAL/PERFORMANCE EXAMINATIONSNo written or performance examination will be required for this position. Applicants are screened and certified based on an evaluation of their education, training, experience and other requirements as outlined in this Position Announcement and the Job Description as compared to the applicants Application and responses to the Supplemental Questionnaire.BACKGROUND CHECKAs part of the pre-employment procedure, former supervisors, employers, police and FBI files, plus references provided by the candidates shall be checked as a precaution against obtaining undesirable employees. Reference and background checks may or may not be completed prior to an offer of employment, and the information shall be handled as privileged information available to appointing authorities in considering applicants.PRE-EMPLOYMENT/POST OFFER DRUG SCREENINGShelby County is committed to providing and maintaining a drug-free work environment. After receiving a conditional offer of employment, applicants are required to pass a drug test conducted at a test site designated by Shelby County. Shelby County, Alabama is an Equal Opportunity Employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, disability or any other legally protected status.Shelby County offers a competitive benefit package that includes:

• Annual (Vacation) and Sick Leave Accrual (accrual amounts are based on years of service)
• One Personal Day accrual per calendar year
• 11 paid holidays per fiscal year
• Enrollment in The Employees Retirement System provided by The Retirement Systems of Alabama
• Health Insurance -92% employer paid/8% employee paid for single or family coverage - Blue Cross and Blue Shield administered by the Local Government Health Insurance Program
• Dental Insurance - 92% employer paid/8% employee paid for single or family coverage - Delta Dental
• Basic Life/AD&D Insurance - 100% employer paid - $25,000 Basic Benefit
• Short-term Disability Insurance - 100% employer paid
• Annual Longevity Pay (employees qualifies based on years of service)

In addition a wide variety of voluntary benefits are available for benefits eligible employees to purchase:

• Southland Voluntary Dental and Vision Insurance
• Supplemental Life Insurance
• Voluntary AD&D Insurance
• Colonial Life:
  • Critical Illness Insurance
  • Accident Insurance
  • Short Term Disability
  • Whole Life
• Flexible Benefits:
  • Medical Spending Account
  • Dependent Spending Account
• Credit Union Membership
• RSA 1
• Nationwide 457 Plan

01 It is important that all applicants read the following very carefully before completing the Online Application and responding to the Supplemental Questions to avoid possible adverse action. Applicants misrepresenting information or falsifying information on this Application in any way will result in disqualification, being barred from applying for jobs in the future and if hired or a current employee you may be subject to disciplinary action, up to and including dismissal from employment. In the questions that follow, applicants are asked to provide information about work history, this information may include things such as dates of employment, names of employers and specific details of the work you performed. The information and answers provided must be true and must be substantiated and verifiable in the Employment History section of this Application. A reference and background investigation will be performed and any information that is false or that you misrepresent will result in the disqualification of this Application and the revocation of any pending job offer. Also, submitting a resume in lieu of completing the employment history and education sections of the Application or failure to provide all of the information requested in the Education, Employment History or Supplemental Questions will result in disqualification of this Application. Be thorough and honest when completing the Application and in answering the Supplemental Questions. A thorough background investigation is conducted on all new hires with an offer pending and before a final hiring decision is made. If any information is found to be misrepresenting, fraudulent or omitted for the purpose of concealing unfavorable information, any pending offer of employment will be withdrawn and the applicant will be disqualified and barred from applying with Shelby County in the future. CURRENT EMPLOYEES PROMOTING OR TRANSFERRING FROM A NON-DOT POSITION TO A DOT POSITION: If you are a current Shelby County employee serving in a classified service position which is a non-DOT position and you are selected for promotion to a position that requires a CDL you will be subject to the rules and regulations governing DOT physicals and drug screens. You will be required to submit to a DOT physical and drug screen prior to being granted the promotion. Should you fail the physical, you will remain in your current non-DOT position, unless the physical indicates that you are not fit for your current position. A determination will be made concerning your eligibility to continue employment with Shelby County based on the results of the physical exam. Also, you will be required to submit to a DOT drug screen. If you should fail the drug screen you will be in violation of the Shelby County Drug and Alcohol policy and you will be subject to immediate dismissal.If you are completing this application for someone other than yourself, make sure the applicant is available to review and electronically sign the document before submission. Failure to do so will not change the disqualification rules as stated above.Please check below to indicate that you have read and understand the requirements of completing the Application.

• I have read the instructions and disqualification/barred from applying rules above and understand that my application can disqualified and any offer can be withdrawn or my employment can terminated if I don't comply and answer the questions on this application correctly and truthfully.

02 Do you currently occupy a classified service position with Shelby County, Alabama?

• Yes
• No

03 If you answered yes to the previous question, please list the job title of the classified service position that you currently occupy. 04 Only respond to this question if you currently work for Shelby County Commission in a classified service position and answered yes to Question 2. As a current Shelby County Classified Service employee, if an offer of this position would result in a promotion, you understand that you must serve a 30-day promotional probationary period. During this 30-day period you may be demoted for unsatisfactory service and returned to the position held prior to the promotion. If promoted while serving a new hire probationary period you shall serve out the remainder of your six month probationary period, but in no event shall you serve less than a 30-day probationary period for the promotion. The probationary period lasting the longest will supersede. Employees within their 12 month New Hire Probationary Period are subject to dismissal without any rights of appeal to the board and shall be recognized as employed-at-will during said 12 month probationary period. Please indicate whether or not you accept these terms by checking the appropriate box below.)

• Yes
• No

05 Please check the box that represents the highest level of education achieved to date. If you do not have at least a Bachelor's Degree, you do not qualify for this position.

• No diploma or degree
• Occupational Diploma
• High School Diploma from an accredited high school or G.E.D equivalent through a state certified or accredited program
• Some College or Technical Training
• Associates Degree from an accredited college or university
• Bachelor's Degree from an accredited college or university
• Master's Degree from an accredited college or university
• Doctorate Degree from an accredited college or university

06 From what school, institution or college did you receive your highest level of education? 07 Do you possess a Bachelor's Degree in one of the following fields?

• Health or Human Services
• Social Work
• Public Administration
• Communications
• Other Related Degree

08 Please check the box that best describes the amount of your work experience in social services, event coordination, planning, public relations, or related field

• No experience
• More than six months, but less than 1 year
• More than 1 year, but less than 2 years
• More than 2 years, but less than 3 years
• More than 3 years

09 Please describe your work experience in social services, event coordination, planning, public relations or related field. 10 Please describe your competency and experience in representing an employer at a community event, including any public speaking and presentations. 11 Are you available to travel to and work at multiple locations throughout the County as needed?

• Yes
• No

12 Do you possess a valid Drivers' License? Valid means your driver's license is not currently suspended or revoked.

• Yes
• No

13 Please describe a situation where you had to use your analytical skills to resolve a problem. 14 Please describe a project you worked on that did not go as planned and explain how you identified the issues and what steps you took to work through them. 15 Please list any special skills, qualifications, training or certifications you have which would help you contribute to the success of the department. Required Question