Coordinator, Gift Documentation - University of Illinois Foundation : Job Details

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

The role facilitates the process for documenting charitable gifts made to the University of Illinois Foundation (UIF) for the benefit of the three universities of the University of Illinois System. As a member of the gift planning operations team, the role drafts agreements and works with advancement colleagues across the System to help ensure that donors' intentions for giving to the University are accurately documented and that the priorities of the University are financially supported.

DUTIES AND RESPONSIBILITIES:

• Facilitates the process for documenting charitable gifts made to the UIF in partnership with central and unit development staff from all three universities of the University of Illinois System, including drafting donor gift agreements and other forms of gift documentation in conformance with approved documentation guidelines; reviewing and recommending edits to outside agreements; and ensuring that donors' intentions for making gifts are documented and outlined in accordance with UIF and University administrative procedures and processes.
• Assists in advising development officers, outside advisors, and donors regarding gift documentation and the structure of gifts.
• Collaborates with internal colleagues, such as gift planners, offices of UIF and UI general counsel, UIF gift administration, and university stewardship staff, to resolve issues related to the structure of gifts.
• Assists with training advancement staff on issues related to gift documentation.
• Utilizes technology to prepare and transmit documents and acts as part of team to track details of gift documentation efforts and maintain and validate data for reporting and tracking purposes.
• Maintains knowledge of applicable policies, procedures, and laws, associated with gift agreements and charitable giving.

REQUIRED QUALIFICATIONS:

• Bachelor's degree or equivalent experience.
• Strong writing and proofreading skills.
• Ability to interact and build positive relationships with internal and external constituents.
• Strong analytical skills and the ability to solve problems.
• Proven ability to communicate complex information in a clear and concise manner.
• Ability to maintain confidentiality.

PREFERRED SKILLS/EXPERIENCE:

• One to three years of experience in higher education or a non-profit organization.
• Experience in advancement or fundraising.
• Experience in a law firm; or other related experiences working with contracts and agreements.
• Knowledge of charitable giving techniques and related laws and regulations.

Application Deadline: March 2, 2025

The starting salary range for this position is projected to be $50,000 - $55,000 per year. While our job postings include salary ranges, your compensation will be based on your specific experience and qualificationswe're not limited by these posted ranges.

You'll be inspired daily in our state-of-the-art, environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options. We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility.

Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed.

Application Process: For full consideration for the role, all candidates must complete an online application and include a cover letter and resume. Candidates may create a profile through For further information regarding application procedures, contact Foundation Human Resources at [email protected].

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER

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