Coordinator of Special Programs - University of Texas at Dallas : Job Details

Posting DetailsPosting Details Posting Number S06088P Position Title Coordinator of Special Programs Functional TitleDepartment Office of the Vice President and Chief of Staff Salary Range $42,000 Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary)Posting Open Date 11/27/2024 Posting Close DateOpen Until Filled No Desired Start DateJob Summary The Coordinator of Special Programs will maintain programmatic support in the development, implementation, and/or marketing of program/project functions as they relate to the University Staff Council which is comprised of four districts and approximately 42 members. This role serves as the official secretary and treasurer for the council, working closely with the Executive Board, various committees, and council members.Additionally, this position will collaborate with multiple constituencies across campus and will also provide front desk coverage for the Office of the President and Chief of Staff for the University on a rotational schedule. While a designated workspace is provided, the individual must be mobile and available to work across multiple locations on campus.Minimum Education and Experience - Bachelor's degree in related field. - A minimum of two years of experience providing support to programs or projects or an equivalent combination of education and experience.Preferred Education and ExperiencePreferred Education and ExperienceInternal Candidates Preferred. Proficient in Microsoft Office Suite. Advanced proficiency in Microsoft Excel, MS TEAMS , Canva, PeopleSoft and WordPress. Keen attention to detail and superior organizational skills. Experience coordinating events. Experience managing confidential data and providing complex administrative support using tact, discretion, and diplomacy. Familiarity with the management of financial records and previous experience working in a university setting are also desirable.Essential Duties and Responsibilities35% Program Assistance:

• Support for special projects including awards, scholarships and yearly elections process
• Maintain the staff council website and TEAMS channel as well as historical records
• Attend regular meetings and make regular purchases for the Staff Council
• Ensure financial data is maintained in accordance with policy, and provide necessary reports while reconciling accounts to support budget management.
• Serve as subject matter expert on Staff Council bylaws and policies and procedures

25% Event & Project Coordinating :

• Coordinate meetings and special events
• Manage digital files, databases, spreadsheets, and checklists
• Maintain inventories for fundraisers and promotional items

35% Administrative Support : •

• Serve as Staff Council Secretary. Responsible for the completion of meeting minutes and agendas for both the monthly Staff Council Meeting and the monthly Executive Board Meeting, while ensuring the timely submission of minutes from all standing committees
• Assist the President and Vice President and Executive Board of Staff Council as necessary •
• Process travel and expense reimbursements
• Greet and assist visitors, clients, and staff in a professional and friendly manner. •
• Monitor and maintain the appearance of the front desk area.
• Ensure smooth handover of duties during shift transitions.

5% Other duties as assigned Physical Demands and Working Conditions While performing the duties of this job, the employee is regularly required to sit and occasionally required to walk or drive to locations on campus. The ability to push/pull a cart is essential, as is the ability to lift to 25lbs.Physical ActivitiesWorking Conditions Other - Office environment Additional InformationRemote Work NoticeA hybrid remote work schedule may be available after the 6-month probationary period. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.What We Can OfferUT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:

• Competitive Salary
• Tuition Benefits
• Internal Training
• Medical insurance - including 100% paid employee medical coverage for full-time employees
• Dental Insurance
• Vision Insurance
• Long and short-term disability
• Retirement Plan Options
• Paid time off
• Paid Holidays

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit for more information.About UsUT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. LilyPad lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG , Military and Veteran ERG , UT Dallas Young Professionals).Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW ) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.Special Instructions SummaryImportant Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .