Coordinator, Pathologists' Assistant Program - Rosalind Franklin University : Job Details

Position Summary

The Pathologists' Assistant Department in the College of Health Professions at Rosalind Franklin University of Medicine and Science is seeking to fill a full-time Coordinator position. The Coordinator will assist the faculty in academic and administrative initiatives and assist students in matters ranging from programmatic application through alumni events.

Who We Are

Rosalind Franklin University of Medicine and Science, a national leader in interprofessional medical and healthcare education, is a graduate-level health sciences university situated on an attractive 85-acre campus in North Chicago, Illinois, approximately 40 miles north of the city of Chicago and 50 miles south of Milwaukee. As such, the Department benefits from active collaborations with local hospitals, as well as academic institutions in both cities. The campus is shared with the North Chicago VA Medical Center and the Great Lakes Naval Training Center, both of which provide the Department with potential research and clinical training resources.

Rosalind Franklin University is comprised of six Schools: The Chicago Medical School, College of Health Professions, Dr. William M. Scholl College of Podiatric Medicine, the College of Pharmacy, the School of Graduate and Postdoctoral Studies and the College of Nursing. Rosalind Franklin University enrolls approximately 2,000 students per academic year and is supported by 850 full and part-time faculty and 338 staff members. Founded in 1912, Rosalind Franklin University has educated more than 16,000 medical and advanced health sciences degree graduates in the United States and worldwide. Rosalind Franklin University of Medicine and Science promotes a dynamic learning environment in which qualified individuals of differing perspectives and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. The mission of Rosalind Franklin University is to serve the nation through the education of health professionals and the discovery of knowledge dedicated to improving the health of its people. Life in Discovery.

Essential Duties & Responsibilities

* Regulates, maintains & reconciles department's budget; develops new initiative budgets & needs.

* Performs difficult, complex, technical, and/or specialized managerial office work, which requires a detailed knowledge of the activities and procedures specific to the department.

* Assists in the preparation of the annual budget for the department, including compiling data and recommending service levels and enhancements; monitors and tracks expenditures, ensuring the department remains within approved budget allocations.

* Implements and interprets policies, procedures, and monitors day-to-day operations of the department.

* Interacts with vendors for equipment, supplies, printing services and office equipment maintenance under established guidelines; processes bills and invoices for payment.

* Provides technical assistance to department on operational issues such as university policies, purchasing, record keeping, and training.

* Prepares reports related to the activities of the department; prepares and updates a variety of periodic and special narrative, accounting, database and statistical reports.

* Documents student problems and issues, including disciplinary action, grievance procedures, and proposed dismissals.

* Coordinates and facilitates student applicant interviews, department meetings, events and works directly with prospective students to coordinate medical shadowing opportunities.

* Prepares correspondence, reports, forms, vouchers, work orders, and specialized documents related to the department from drafts, notes, brief instructions, corrected copy, or dictated tapes; proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling.

* Develops, implements, and administers standard operating procedures policies.

* Maintains strict confidentiality.

* Manages travels arrangements for faculty, as needed.

* Maintains a service oriented professional relationship with all university community members.

* Establishes, updates, and maintains departmental filing systems.

* Answers applicant questions/responds to applicant inquiries regarding program qualifications.

* Oversees special events (External Advisory Board, Midterm & Final Round-Up, Art Show, Orientation, Accepted Student Visit Day)

* Performs other job related duties as assigned.

Conditions of Employment

* Must achieve satisfactory results from a background check

* Must have proof of COVID 19 vaccination or a university approved exemption

Required Education & Experience

* High School diploma or GED equivalent.

* Experience in preparing and managing budgets.

* Office experience in administrative role.

Required Knowledge, Skills, & Abilities

* Knowledge of basic accounting principles required to reconcile and balance financial records.

* Knowledge of the rules of English grammar and composition to prepare, review and edit documents.

* Knowledge of records management systems (both manual and automated).

* Skilled in composing, editing and proofreading a variety of correspondence, reports or forms.

* Ability to use a variety of computer software programs including Microsoft Office Suite (Word, PowerPoint, Excel, Access, etc).

* Ability to type 45-60 wpm.

* Ability to independently perform administrative assignments with a high degree of detail.

* Ability to organize, prioritize and perform multiple tasks concurrently.

* Ability to exercise good judgment in safeguarding confidential or sensitive information.

* Ability to understand written and verbal instructions to complete assigned tasks accurately.

* Ability to reconcile inaccuracies and errors in documents, computer printouts and other written materials.

* Ability to effectively communicate both orally and in writing.

* Ability to identify problems and analyze alternatives to develop viable recommendations for projects and assignments.

* Ability to exercise initiative when appropriate.

Preferred Qualifications

* Baccalaureate degree.

* 4+ years experience as an administrative assistant, or equivalent, in academia.

Typical Physical Demands & Working Conditions

* Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

EOE, Including Disability / Vets