Corporate Executive Assistant - Goodwill : Job Details

2626 W Beryl Ave Phoenix Arizona, 85021, Position Description: Provide senior level administrative support directly to the Vice Presidents and/or Senior Vice Presidents. May also provide administrative support for additional assigned departments, as needed. Essential Duties and Responsibilities: Reconcile and verify accuracy of vendor invoices, receipts, and credit card statements. Function as department liaison and first point of contact. Maintain executives calendars by preparing agendas and scheduling meetings, conferences, teleconferences and travel/itineraries. Maintain executives contacts and send bulk communications to contacts as needed. Communicate with vendors, and provide assistance in the coordination of all department-specific events. Take notes in meetings to ensure accurate information is recorded for executive team. Follow up on any action items assigned to individuals. Create and/or write routine reports and correspondence. Back-up other team members, as needed. Perform other related duties, as assigned. Minimum Qualifications (Education, Experience, Skills): Minimum of five (5) years experience as an administrative professional in a corporate setting, preferably with VP level and above. Must type a minimum of 60 words per minute. Must be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook. Strong written, verbal, and interpersonal communication skills, including electronic media and e-mail. Ability to read, edit, and interpret complex documents, both electronically and in hard copy, in order to create a clear audit trail. Ability to work independently on assigned tasks, as well as to accept direction on given assignments. Ability to multi-task effectively, and deal with frequent changes, delays, or unexpected events. Manage time well, meet deadlines, and prioritize multiple tasks. High attention to detail and accuracy. Demonstrate high level of professionalism and relate comfortably to people in all levels of the organization. Maintain high level confidentiality at all times by having the ability to identify and hold sensitive, financial, proprietary, and/or attorney-client privileged information in strict confidence. Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision and culture of the organization. Ability to pass a background check and drug screen, where applicable for position. Reasonable Accommodation Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following: 5 Medical Plans Employer Funded Health Reimbursement Account (HRA) 3 Dental Plans Vision Plan 401K (Immediate participation upon hire) Employer Paid Life Insurance Employee Assistance Program (EAP) Paid Time Off; Sick and Vacation Paid Holidays These are just a few highlights of our key benefit offerings! Become a valuable part of our team and work for a company which has been named a Best Place to work by the Phoenix Business Journal 4 out of the last 5 years. Work for a company which has seen double digit growth year after year for nearly a decade. Work for a company which values diversity and is centered on success. Goodwill of Central & Northern Arizona - We Put People to Work! Goodwill of Central and Northern Arizona endeavors to make our website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Candidate Support at 602-###-####, option 5, or [email protected]. We consider applicants for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, the presence of a non-job related medical condition or disability, or any other legally protected status. We will make reasonable accommodation and modification, including adaptive devices, to assist any person with a disability to apply for and, if hired, to perform the duties the position they seek. Assistance could include help in completing on-line application as well as providing alternative communication, e.g., Braille and Large Print. PHISHING SCAM WARNING: Goodwill of Central and Northern Arizona/Goodwill Industries of Monocacy Valley, Inc. (GCNA/GIMV) are among several companies recently made aware of a phishing scam involving con artists posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote interviews, and making artificial job offers in order to collect personal and financial information from unsuspecting individuals. Please note that GCNA/GIMV only use company email addresses, which contain @goodwillaz.org or @gimv.org, to communicate with candidates via email. The company also uses secure tools on our website to receive data from applicants and would never ask them to submit their personal banking information to apply for an open job. If you are contacted by someone about an open job at GCNA/GIMV, please verify the domain of the senders email address and that they are asking you to apply on this website. If you believe you have been a victim of a phishing scam, please visit the Department of Homeland Securitys Cyber Smart website ( ) to learn how to report it.