Corporate Office Manager - Community Health Systems : Job Details

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Upholds and supports the mission, philosophy, objectives, policies and ethics of CHSI.

2. Directly responsible for delivering ongoing excellent customer service to the population we serve.

3. Will ensure the office maintains current accreditations, certifications and licenses as deemed necessary by Federal, State and Local entities.

4. Directly responsible for the timely submission of all reports and auditing activities according to operational deadlines.

5. Works in conjunction with the Human Resources Department to manage personnel issues. Responsible for initial and ongoing reporting concerning personnel issues are completed in a timely manner to include new hires, certifications, counseling or administrative actions, evaluations, workers compensation claims, leave of absence notices and resignations.

6. Directly responsible for ensuring all forms, documents and paper work is complete, accurate, and submitted to the appropriate department in a timely manner as policy and procedure dictates.

7. Notifies the Facilities and Safety Manager of building and maintenance repairs.

8. Responsible for the correct implementation of processing supply orders through the Procurement Department; properly recording, documenting and submitting purchase orders and invoices.

9. Designates an appropriate person to oversee office when he/she is out of the office or unavailable.

10. Maintains process improvements provided by appropriate department heads to ensure correct and effective implementation is being followed.

11. Works in collaboration with Human Resources to ensure safety guidelines and compliance with OSHA in addition to ensuring State and Federal standards are compliant in the office.

12. Hold regular all-staff meetings for the corporate office.

13. In conjunction with Human Resources, Corporate Office Manager will develop and carry out required fire and safety drills for the Corporate Office, as needed.

14. Provide communications to corporate staff, as necessary.

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15. Oversees corporate office events. This includes logistical research and planning, day-of support, and invoice/billing management, as needed.

16. Will streamline supply orders for the Corporate Office.

17. Responsible for aesthetics of Corporate office and ensures the office is kept presentable.

18. Ensures the Corporate office supply room, meeting rooms, and breakroom are properly stocked with supplies.

19. Works with Director of Administrative Services to ensure all CHSI facility and business license applications and renewals are in compliance.

20. Will partner with Executives or Department Managers for onsite inspections and audits.

21. Support other functional areas and members of the organization's senior management team with special projects as needed. May include projects in HR, Recruiting, Marketing, or Finance.

22. Assist in contract management

23. Perform all other duties as directed either formally or informally, verbally or in writing.

KNOWLEDGE, SKILLS AND ABILITIES:

* Bilingual (English/Spanish) preferred

* Strong leadership skills; sound decision making skills and the ability to motivate personnel are required

* Possess strong customer service skills in both written and verbal communication, with the ability to interact and negotiate with co-workers, management, vendors and others as necessary.

* A high standard of professionalism and professional ethics and conduct is expected in speech, manner, attitude and appearance at all times.

* Possess strong interpersonal skills and ability to work well with others.

* Ability to deal effectively with changing situations and stressful environment.

* Proficient level of knowledge and the ability to use modern office equipment and systems to include Word and Excel spreadsheets is required.

* Ability to perform tasks related to physical activity to complete the responsibilities of the position.

EXPERIENCE AND EDUCATION:

* BA degree and/or minimum five (5) years management experience.