CORRECTIONAL CASE RECORDS ANALYST - State of California : Job Details

Job Description and Duties

This advertisement is for a Correctional Case Records Analyst position Located at Sierra Conservation Center in Jamestown, Tuolumne County. Please indicate the position number on your application: 099-###-####-XXX.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

Under close supervision at the entry level, and general supervision at the journey level by the Correctional Case Records Supervisor (CCRS), the Correctional Case Records Analyst (CCRA) performs a variety of complex functions in the processing, maintenance and control of records for incarcerated people. Calculates release dates, applies credits and appropriate Good Conduct Credit (GCC) for incarcerated people. Interprets and applies applicable laws, policies, and procedures.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

You will find additional information about the job in the Duty Statement.

Working Conditions

About this location -- Sierra Conservation Center (SCC) is located in the foothills near Jamestown, California, in the heart of the Mother Lode Gold Country.It is adjacent to the Stanislaus National Forest, offering pine trees, mountain streams, and an abundance of recreational activities (fishing, swimming, camping, skiing, golfing, etc.).The prison is approximately 70 miles from Yosemite National Park.

The primary mission of SCC is to provide housing, programs and services for minimum and medium custody incarcerated individuals, to aid in their rehabilitation. SCC is responsible for the training and placement of male incarcerated individuals in the Conservation Camp Program. SCC administers 31 male camps located throughout California.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

* CORRECTIONAL CASE RECORDS ANALYST

Additional Documents

* Job Application Package Checklist

* Duty Statement

Position Details

Job Code #:

JC-461753

Position #(s):

099-###-####-XXX

Working Title:

Correctional Case Records Analyst

Classification:

CORRECTIONAL CASE RECORDS ANALYST

$4,054.00 - $5,079.00 A

$4,391.00 - $5,494.00 B

$5,262.00 - $6,592.00 C

# of Positions:

Multiple

Work Location:

Tuolumne County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.

CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.

CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.

Commitment to California Model

CDCR and CCHCS are proud to partner on the California Model which will transform the correctional landscape for our employees and the incarcerated. The California Model is a systemwide change that leverages national and international best practices to address longstanding challenges related to incarceration and institution working conditions, creating a safe, professional, and satisfying workplace for staff as well as rehabilitation for the incarcerated. Additionally, the California Model improves success of the decarcerated through robust re-entry efforts back into to the community.

Department Website:

Special Requirements

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate's identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/15/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Sierra Conservation Center

Postal

Attn: Personnel

5100 O'Byrnes Ferry Rd

Jamestown, CA 95327

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Sierra Conservation Center

Drop-Off

Personnel

5100 O'Byrnes Ferry Road

Jamestown, CA 95327

Office closed weekends and holidays.

07:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

* Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

* Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of: Case law to accurately calculate dates. The classification process within the California Department of Corrections and Rehabilitation (CDCR) to complete audits and comply with policies, procedures and laws. Correctional administration to interact with various departments in a correctional and/or parole setting. Documents and forms contained in the central file (Electronic Records Management System [ERMS]) and Strategic Offender Management System (SOMS) to complete audits. The individual inmate/parolee central file (ERMS) and SOMS to calculate accurate parole and discharge dates. Training tools to train support staff and other analysts. Departmental instructional/informational memorandums, policies, administrative bulletins, and directives to properly apply case law to complete audits. Information disclosure statutes to ensure the department's security and public safety. Applicable credits to complete audits, produce accurate release/discharge dates and ensure public safety. CDCR electronic record-keeping systems such as SOMS, ERMS, California Law Enforcement Tracking System (CLETS), etc., to track inmates/parolees, records, release/discharge dates and audit the information received from these systems. Departmental policies (e.g., Penal Code, Title 15 and Departmental Operations Manual [DOM], etc.), to perform essential duties. Specialized calculation tools (e.g., date calculator and automated calculation worksheets) to ensure accuracy of inmate/parolee release dates. Mathematical concepts to accurately perform calculations.

Ability to: Analyze legal documents to apply the information to individual cases, produce an accurate parole and/or discharge date, and record proper commitment/housing to ensure public safety. Analyze documents relevant to case records to calculate release/discharge dates. Prepare correspondence to accurately clarify discrepancies and request information for the central file Electronic Records Management System (ERMS). Make accurate mathematical calculations (e.g., release, discharge, hearing dates, etc.) to ensure proper application of case law. Prioritize to effectively manage casework and comply with policies and procedures. Make sound decisions related to case management to determine and implement effective and appropriate courses of action. Review rap sheets/criminal identification history to ensure the security of the Department and public safety. Learn, understand, retain, and recall a broad range of highly technical data to complete accurate audits. Effectively follow oral and written instructions to provide information, complete memos, letters, forms, and reports. Communicate effectively with other staff, inmates, and outside agencies to receive or provide information, complete memos, letters, forms and reports. Operate a computer to access, enter, update, provide, and retrieve information. Progressively perform more difficult and analytical tasks in the correctional case records process. Operate a date calculator to enter, update, and retrieve information. Analyze documents relevant to case records to recognize, report, and correct discrepancies/errors.

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.

Information on benefits afforded by membership in the California Public Employees' Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website:

Human Resources Contact:

Josh Fitzwater

(209) ###-#### ext: 5137

[email protected]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Coordinator

(209) ###-#### ext: 6208

[email protected]

California Relay Service: 1-800-###-#### (TTY), 1-800-###-#### (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Examination Information:

To obtain list eligibility for Correctional Case Records Analyst, before applying for the position(s), you should first take and pass the examination here:

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.