Correctional Office Assistant at Western Illinois Correctional Center - Lake Land College, IL : Job Details

Provide support services to the Correctional Center Educational Programs.Essential Job Functions:

* Prepare memorandums and letters as required.

* Prepare spreadsheets and enter information pertaining to expenditures on provided software.

* Create and maintain student records and files.

* Maintain time records on all full and part time employees.

* Provide student and registration information to the office of the Executive Dean for input on the campus computer system.

* Prepare monthly time summaries for all programs.

* Input attendance assignments and other information on OTS as required.

* Create and maintain vocational reporting records as required.

* Provide needed information for employee action forms as required.

* Maintain HS/GED request records as required.

* Prepare Purchase Orders and requisitions as required.

* Provide information to the office of the Executive Dean to update Mid Term and grade rosters as required.

* Prepare attendance forms for full and part time students.

* Create and maintain file system on all correspondence.

* Be on site a minimum of 37.5 hours per week (30 minute lunch).

* Arrive at work site prior to beginning of established shift.

* Attend both college and facility staff meeting as required.

* Attend training as required.

* Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.

* Conduct oneself in a professional manner.

* Prepare financial reports under the direction of the Associate Dean as required.

* Notify supervisor well in advanced of absence.

* Abide by D.O.C. and Lake Land College regulations at all times.

* Provide assistance in preparing classroom materials for instructors as required.

* Answer phones and direct calls as required.

* Act as receptionist in College area and direct traffic as required.

* Assist institutional personnel during emergency situations.

* Assist in preparation of EGCC Forms on the eligible students in programs.

* Input information on OTS for Tuition Reimbursement Program as required.

* Review attendance records to ensure compliance with EGCC requirements.

* Assist in administering College Admission Testing as required.

* Maintain equipment assigned area.

* Maintain accurate control of keys on assignment.

* Other duties as assigned.

Education Requirements:

* Associate degree preferred

Experience Requirements:

Computer, Bookkeeping Experience, and Report Writing required.

Knowledge:

Knowledge of software and computer operation required. Book keeping and clerical functions required.

Skills:

Highly developed computer skills required.Good communications skills required.

Personal Requirements:

Good Interpersonal Skills.