Court Specialist I - Criminal Intake - Leon County Clerk of Courts and Comptroller : Job Details

Salary : $33,280.00 - $34,278.40 AnnuallyLocation : FL 32303, FLJob Type: Full-TimeJob Number: 24-00101Division: Criminal Courts DivisionDepartment: Criminal Customer ServiceOpening Date: 10/21/2024Closing Date: 11/21/2024 11:59 PM EasternDESCRIPTIONARE YOU LOOKING FOR A REWARDING CAREER IN PUBLIC SERVICE WHERE YOU CAN MAKE A POSITIVE IMPACT IN LEON COUNTY?JOIN OUR TEAM!We are seeking highly motivated individuals to join our Tallahassee team located in the rolling hills of northwest Florida. At the Clerk of the Circuit Court & Comptroller's Office you can:

• Take pride in delivering high quality service
• Be part of a diverse family that promotes constructive ideas and suggestions
• Participate in professional development opportunities
• Stay abreast of trends in the legal industry

Total Compensation package include:

• 9 Paid Holidays/Personal Time Off
• Low-Cost Medical/Dental/Vision Plan Coverage for Employee and Families
• Dependent Care and Health Care Flexible Spending Accounts
• Florida Retirement System Pension Plan
• Florida Retirement System Investment Plan
• Deferred Compensation Retirement Savings Plan 457(b)
• Life Insurance Plans for Employees and Families
• Long-Term Disability Coverage for Employees
• Short-Term Disability Coverage for Employees
• Voluntary Supplemental Coverage through TIAA CREF

Overview:The Court Specialist I is responsible for performing a variety of clerical and administrative duties related to the intake and processing of court cases. This position requires a high level of accuracy, attention to detail, and the ability to work under pressure in a fast-paced environment.STARTING SALARY WILL NOT EXCEED 10% OF THE BASE SALARY ESSENTIAL DUTIES & RESPONSIBILITIESDuties may include, but are not limited to the following:

Intake/Case Creation:

JIS Training:

Conduct searches and create new SPN identities within the Judicial Information System (JIS).

Update party information and build cases in the JIS.

Manage court date lookups, docketing, and the cancellation/setting of court dates.

Benchmark:

Perform record searches, docketing, scanning, and court date lookups.

Update party information and handle the cancellation/setting of court dates.

Confidential Records Management:

Handle and process confidential records with discretion and in compliance with legal standards.

Front Counter Operations:

Address FAQs, assist with Pro Se Motions, and respond to general customer inquiries.

Maintain familiarity with the Help Center to provide accurate information.

Telephone Operations:

Conduct case lookups and handle general customer inquiries.

Direct calls or transfer calls to the appropriate department or individual.

Diversion Program Management:

E-file deferred prosecution agreements and enter disposition codes to close cases.

Review and manage the list of codes and handle the revocation and re-opening of diversion cases.

Diversion Program Management:

E-file deferred prosecution agreements and enter disposition codes to close cases.

Review and manage the list of codes and handle the revocation and re-opening of diversion cases.

Misdemeanor/Arraignments:

Manage arraignments, continue court dates, and process court notices/disbursements.

Perform scanning of felony and misdemeanor documents and issue capiases.

Handle judgment and sentence documentation, misdemeanor diversion, and process orders.

Misdemeanor/Traffic:

Check for cases in 'Warrant' or 'Capias' status and docket scan to set court dates.

Enter tickets, arraignments, and pleas, and issue capiases and bond forfeitures as requested.

Terminate probation and manage related documentation.

Setting Bonds:

Issue bonds, manage pretrial processes for mental health cases, and determine money amounts for bonds.

Process orders reinstating or setting bonds and handle out-of-country bond cases.

Court Date Management:

Set and manage court dates efficiently.

E-Notices:

Distribute electronic notices for hearings and capiases.

Perform other duties as assigned.

Knowledge, Skills & Abilities:Knowledge of general office policies and procedures. Good knowledge of business English, spelling, and punctuation. Knowledge of filing systems and basic records management processes. Ability to effectively communicate, both orally and in writing. Ability to interact with the general public, judiciary and others in a professional courteous manner. Ability to establish effective working relationships with coworkers. Advanced skills in the operation of a personal computer, scanner, and printer; basic knowledge of Microsoft Word and other office automation products; and the ability to learn specialized, complex court and records management computer applications. Ability to perform routine administrative support activities.This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.MINIMUM QUALIFICATIONSHigh school diploma or equivalent; some college or technical training preferred.Experience in a legal or court setting is highly desirable.Proficiency with office technology and software, including word processing and database management.Excellent communication and customer service skills.Ability to maintain confidentiality and handle sensitive information.WORK ENVIRONMENT:This job operates in a professional office environment and routinely uses standard office equipment.WORKING CONDITIONS: Work is conducted primarily in an office environment with occasional remote work flexibility. This position frequently requires working within strict deadlines, managing multiple priorities. Ability to work under stressful conditions, with a variety of personalities, who may at times be emotional. Ability to manage multiple priorities. ESSENTIAL PHYSICAL FUNCTIONS: While performing the duties of this job, the employee is frequently required to; sit, stand, and walk, reach with hands and arms, stoop, kneel or crouch and perform repetitive actions and motion of one or both hands. Employee needs to be able to hear ordinary conversation and office sounds, conduct verbal communication in person and on the phone. Specific vision abilities required by this job include color vision, distance vision, peripheral vision, and depth perception. ADAAA COMPLIANCE: The Leon County Clerk of the Circuit Courts is an Equal Opportunity Employer. Reasonable accommodations may be provided to qualified individuals with disabilities to enable performance of the essential mental and physical functions. Applicants and current employees may request any accommodation they may need, to perform the essential functions of the position they hold or are seeking.County-wide Employee Responsibilities:All Clerk employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Leon County Clerk's Employee Code of Ethics, gift, and conflict of interest policies.All Leon County Clerk employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression. CONDITIONS OF JOB OFFER AND EMPLOYMENT

• Possess and maintain a valid Driver's License.
• Complete Background Check of Florida Crime Information Center (FCIC)/ National Crime Information Center (NCIC).
• Past Employment Verification.
• Education Verification.
• Pre-employment drug test at County designated test location.
• E-Verify Eligibility to Work in United States.
• 90-Day Introductory Period.

Benefits include retirement, life, health, dental vision, PTO