Court Support Specialist 3: Data Entry Clerk and Criminal Courtroom Clerk - City of Beaverton, OR : Job Details

Salary: $26.41 - $35.39 HourlyLocation : Griffith Drive Building, ORJob Type: Full timeJob Number: FY24/25-01019Department: Court, MunicipalDivision: Municipal CourtOpening Date: 11/20/2024Closing Date: 12/8/2024 11:59 PM PacificThe PositionThe City of Beaverton is hiring two Court Support Specialist 3 positions to provide support to Beaverton Municipal Court, one of the busiest municipal courts in the State of Oregon. The Criminal Court Clerk oversees courtroom activities, managing the docket, and ensuring that court visitors follow appropriate courtroom decorum. The position also assists judges and other clerks, manages case documentation, and interacts with various stakeholders and the public. The Data Entry Clerk is responsible for entering accurate data during court proceedings, generates legal documents, and assists with other courtroom tasks as needed. Ideal candidates have strong communication skills-both verbally and in writing-and excellent attention to detail, as well as the ability to remain calm under pressure and handle sensitive situations with empathy and professionalism. Court Support Specialist 3s must also be flexible and willing to cross-train to provide back-up and peak coverage to colleagues, and assist in training new employees. If you enjoy public service and have the skills to support court operations in running smoothly, please apply! This is a full-time, non exempt, SEIU-classified position. This position works in-person due to operational need. The weekly schedule is Monday-Friday, 8am-5pm. There are two vacancies. Please click APPLY to submit your application via the City of Beaverton's online portal. You will need to fill out your work history and respond to several supplemental questions. Your education, skills, and experience will be evaluated using the main application form and supplemental questions; a resume and cover letter are not required and do not substitute for a complete application and work history. Responsibilities Criminal Courtroom Clerk

• Oversee courtroom activities and manage the court schedule to ensure orderly and timely proceedings. Advise visitors about expected courtroom behavior. Provide support to the judge, For The Record (FTR) clerk, and data entry clerk as needed.
• Swear in interpreters, witnesses, and jurors as directed by the judge during court sessions.
• Review cases before hearings to ensure the required documents are properly filed and accessible to judges and clerks during proceedings.
• Reschedule hearings upon first request, following the scheduling calendar.
• Prepare, draft, or edit legal documents such as motions, hearing orders, judgments, subpoenas, petitions, and bench warrants for the judge's review and signature. Distribute documents to all relevant parties.
• Provide limited courtroom support to specialty court sessions, including data entry, clerk, and recording tasks.
• Serve as the primary contact for courtroom security, initiating emergency procedures if needed during court sessions.
• Act as the main contact for jail staff, law enforcement, and attorneys immediately before, during, and after court sessions to share information and paperwork.
• Make financial adjustments to cases, including transfers, issuing refunds, applying funds held in trust, and adjusting fines.
• Provide backup coverage for traffic court trials, open court sessions, and other violation hearings as needed.
• Assist defendants in resolving violation cases under the Violations Bureau's authority. Qualify and enroll defendants in diversion and safety programs and assess eligibility for possible fine reductions.

Data Entry Clerk

• Enter detailed data into the case management system during court sessions as directed by the judge. This data may include sentencing details, probation status, case participants and their contact information, hearing dates, and fine and fee amounts.
• Prepare templated and draft documents, including judgments, hearing orders, custody orders, and diversion documents.
• Schedule hearings based on a set calendar during court sessions at the judge's direction. Maintain and monitor the scheduling calendar for upcoming dates.
• Support courtroom activities by backing up the courtroom clerk, the For The Records (FTR) clerk, and the judge to ensure court proceedings run smoothly.
• Make financial adjustments to cases, such as transfers, issuing refunds, applying funds held in trust, and updating fine amounts.
• Provide backup coverage for traffic court trials, open court sessions, and other violation hearings as needed.
• Help defendants resolve violation cases under the authority of the Violations Bureau. Qualify and enroll defendants in various diversion and safety programs and assess eligibility for possible fine reductions.

Additional duties are outlined in the class specification. Qualifications Minimum qualifications:

• High school diploma or GED, and
• 3 years of experience in a high-volume customer service or office environment, and
• One year of experience in a court environment; or
• An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.

Licensing and special requirements

• Ability to pass reference checks and education verification, and satisfy the requirements of a background check, including Criminal Justice Information Services (CJIS) fingerprints.
• Ability to satisfy the requirements of a pre-employment drug screen.
• Within 30 days of hire, successful candidates will be required to receive Law Enforcement Data System (LEDS) and CJIS certification.

The City of Beaverton is committed to supporting a culture of accountability, equity and inclusion for all, especially marginalized groups. We pledge to continue the ongoing, difficult and essential work needed to address institutional racism and historical inequities in all forms. Beaverton is a diverse city, boasting a large population of qualified persons, including women, veterans, Black, Indigenous and people of color, persons with disabilities, generational groups, persons who speak many languages and are of diverse national origins. Studies have shown that many candidates, especially women, are less likely to apply for a job if they do not believe they meet 100% of the hiring criteria. The city's talent acquisition goals include hiring the candidate who is best able to meet the performance objectives of the role. We therefore encourage persons with non-traditional skill sets and experiences to apply, even if you believe you do not meet 100% of the qualifications and hiring criteria described. Compensation Wage range: $26.41 - $35.39 hourlyStarting rate will be determined depending on relevant work experience as outlined in the Equal Pay Act. New hires who meet minimum requirements will start at step one. Higher steps may be offered to those who have additional years of directly related experience to the position within the posted wage range. Total compensation package and benefitsIn addition to competitive pay, the city offers a wide variety of benefits to regular employees which make up an exceptional total compensation package. The city pays the full retirement contribution to PERS including the employee portion; provides employees with an opportunity to participate in a deferred compensation retirement plan; makes available a public service loan forgiveness program and tuition reimbursement program; and offers excellent health, dental, vision and life Additional benefits include excellent , PTO cash out options, wellness programs and incentives, a Health Reimbursement Account (HRA) VEBA with 3% employer contributions, an Employee Assistance Program (EAP) and bilingual pay premiums. City of Beaverton Compensation Break DownGross cash compensationStarting stepStep 1Step 4Step 7Yearly salary$54,939.24 $63,599.16 $73,612.44 Estimated benefits paid by the city - non-cash compensationPublic Employees Retirement System fully paid contributions for employee $2,884.31$3,338.96$3,864.65Medical & Dental - Max city contributions for employee +1 (dollar value)$29,819.04$29,819.04$29,819.04Health Reimbursement Account (HRA) VEBA; 3% contribution$1,648.18$1,907.97$2,208.37No-cost Tri-Met public transportation pass (dollar value)$1,200.00$1,200.00$1,200.00Total estimated non-cash compensation/benefits$35,551.53$36,265.97$37,092.07 Total salary and estimated non-cash compensation value$90,490.77$99,865.13$110,704.51Annual amounts in the table are shown for comparison purposes only and may vary slightly from actual salaries due to rounding calculations in the payroll system.The City of Beaverton provides a generous benefit package, including excellent medical, dental, vision, and life insurance coverage; and employer-paid PERS retirement. Learn more about your options and employee-based benefits by clicking the link below.01 Do you possess full professional proficiency to read, write and speak one or more of the city's priority languages (Spanish, Chinese, Vietnamese, Korean, Arabic, Japanese, Russian)?

• Yes
• No

02 What is your highest level of education?

• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

03 If you answered yes to the question about languages, which of the City of Beaverton's priority languages do you speak, read, and write fluently?

• Spanish
• Arabic
• Korean
• Vietnamese
• Chinese
• Russian
• Japanese
• None of these

04 Please select any position you would like to be considered for (you may select more than one):

• Courtroom Clerk
• Data Entry Clerk

05 How many years of experience do you have working in a high-volume customer service or office environment?

• Less than 3 years
• 3-4 years
• 4-6 years
• More than 6 years
• None of the above

06 How many years of experience do you have working in a court or legal setting?

• Less than 1 year
• 1-2 years
• 2-4 years
• 4-6 years
• More than 6 years
• None of the above

07 Describe your experience providing customer service in a high-volume and high-stress environment. 08 Describe your experience preparing and/or editing legal documents. Required Question