Data Entry Specialist - Orange County, CA : Job Details

Salary : $3,919.07 - $5,063.07 MonthlyLocation : Orange CountyJob Type: Full-Time RegularJob Number: 0538CL-1224-026 (O)Department: District AttorneyOpening Date: 12/17/2024Closing Date: 1/8/2025 11:59 PM PacificCAREER DESCRIPTIONDATA ENTRY SPECIALIST(Law Enforcement)In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. THIS RECRUITMENT IS OPEN TO THE PUBLIC This recruitment is being held to establish an open eligible list to fill current and future vacancies within the District Attorney's Office. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.DEADLINE TO APPLYThe deadline to apply for this recruitment is 11:59 PM (PST) on Wednesday, January 8, 2025Qualified applicants are encouraged to apply immediately. THE DISTRICT ATTORNEY- PUBLIC ADMINISTRATOR The , , represents the People of the State of California in all criminal and civil proceedings, serves the court and criminal justice system, and the Orange County Grand Jury. The mission of the Office is to enhance public safety and welfare and to protect and respect crime victims and create security in the community through the vigorous enforcement of criminal and civil laws in a just, honest, efficient, and ethical manner. The Office consists of three major divisions: Legal, Investigative Bureau, and Administration.THE OPPORTUNITYThe office of the District Attorney is seeking to fill a Data Entry Specialist whose primary function is responsible for overseeing responsibilities of the California Law Enforcement Telecommunications System (CLETS) / ELETE System. The Data Entry Specialist in the District Attorney's Office serves in the capacity of Agency CLETS Coordinator and a trainer. Under the direction of a Law Office Supervisor and in coordination with the Department of Justice, this employee is responsible for the following: Security Compliance

• Obtains and maintains knowledge of placement of equipment and surroundings to document security
• Coordinate with units to monitor equipment, work product, and environments associated with CLETS access, to ensure compliance with DOJ security and confidentiality standards
• Address specific insufficiencies and deficits
• Document and report findings to achieve resolutions

Training

• Provide timely and appropriate training to end users, practitioners, and vendors through
  • New user trainings
  • Security trainings
  • Certification testing

Record Keeping

• Complete and maintain documentation in support of policies and procedures confirmative with DOJ mandated regulations to include:
  • Office Authorization Forms
  • CLETS Agency Agreement Forms
  • User Training Records
  • Security Verification Forms
  • Master Contract Agreements
• Receive reports of potential misuse events
  • Ensure proper protocols are followed
    • Investigation of event
    • Coordination for application of appropriate disciplinary actions
  • Report events per established protocols

Audit Preparation and CoordinationServe as the offices' primary contact for the DOJ Agency Representatives for audits

• Receive audit notifications from DOJ
• Send Audit Notification to:
  • Bureau of Investigation Chief and Assistant Chief
  • Law Office Supervisor
  • Office Services Manager
  • IT Manager
• Coordinate with Law Office Supervisor, assigned Bureau staff, and IT contact in preparing requested items to meet audit deadlines

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIESIn addition to the minimum qualifications, the ideal candidate will possess at least six (6) months of hands-on Department of Justice systems experience. Additionally, the ideal candidate will possess experience and/or knowledge in the following competencies:Specialized Knowledge/Expertise

• Knowledge of CLETS/ELETE terminology and equipment.
  • Accurate reading and interpretation of reports such as:
    • DMV, FBI, CII, Booking Photos, Out of State Reports, etc.
• Some knowledge of procedures and regulations governing the area of assignment and the terminology and documents used
• Ability to:
  • Key data into varied programs and formats at a rate and accuracy that are acceptable for position requirements.
  • Enter, query and generate a wide range of information from a variety of data sources.
  • Extract data from documents of dissimilar formats.
  • Format and generate a wide variety of reports, charts and graphs.
  • Learn and use a complex system of information codes.
  • Understand the procedures and regulations governing the area of assignment and the terminology and documents used; apply that knowledge to the specific operations of the office.

Relationship Building

• Ability to establish and maintain cooperative working relationship with peers, supervisors, managers, staff from other divisions, and vendors.
• Ability to generate enthusiasm and motivate others to act in support of a program's objectives through training and troubleshooting issues.

Communication Skills

• Ability to communicate effectively in English orally and in writing.
• Ability to listen attentively and understand what is being communicated by subordinate and supervisory staff, by staff from other divisions, by the public and by managerial staff.
• Knowledge of correct English usage.
• Ability to review, evaluate and summarize in writing the evaluation of audit and security compliance in terms of trends or general indications of possible problem areas.
• May answer phone calls, collect data and enter data into law enforcement databases.

Planning and Organizational Skills

• Ability to initiate projects and work independent of specific daily direction.
• Ability to think logically and organize thoughts and priorities to accomplish assignments efficiently.
• Analyze and review the work of others to ensure accuracy.

MINIMUM QUALIFICATIONSClick here to view the minimum qualifications for the Data Entry Specialist classification.PHYSICAL CHARACTERISTICS AND ENVIRONMENTAL REQUIREMENTS The County of Orange is committed to providing a means for applicants who may have a disability to identify areas in which they may request a reasonable accommodation. The following is a description of the physical and mental abilities which are customarily required to perform the essential job functions of this position. Applicants are encouraged to contact the recruiter listed in the announcement for any questions or to request an accommodation during the testing/selection process.Corrected vision sufficient to read fine print on a paper document and computer screen. Effective and clear communication skillsperson to person via telephone. Must have excellent hearing to understand and respond to customers' requests. Independent body mobility, agility, and stamina to stand, walk, stoop, bend, twist, squat, push/pull and sit for prolonged periods of time. Manual hand dexterity, arm and shoulder strength sufficient to perform repetitive motion in various duties such as keyboarding for extended lengths of time, writing, reaching and grasping above shoulder level; including use of other office equipment such as a calculator, stapler, telephone and photocopy machine. The body strength capable of lifting and carrying case files up to ten pounds each. Ability to work in a fast paced, high volume call center environment that requires multitasking. Demonstrate flexibility and adaptability in a constantly changing team and department environment. RECRUITMENT PROCESSDistrict Attorney Human Resources will screen all application materials for minimum and/or desired qualifications. After the initial screening, candidates who meet the minimum and/or desirable qualifications will be referred to the next step in the process and be notified of all further procedures applicable to their status in the competition.Application Appraisal Panel (Application Rating) | (Weighted 100%)Application materials will be rated by a panel of job knowledge experts for those qualifications most needed to perform the duties of the job. Only the more qualified candidates will be placed on the eligible list. This is a competitive process; therefore, be thorough in your responses.Eligible ListOnce the assessment has been completed, District Attorney Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to the hiring authority for selection consideration for present and future vacancies.Based on the Department's needs, the recruitment procedure listed above may be modified. All candidates will be notified of any change(s) in the recruitment procedure. ADDITIONAL INFORMATION VETERANS EMPLOYMENT PREFERENCE POLICY (VEPP)The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please clickhere to review the policy. BACKGROUND SCREENINGCandidates under consideration for hire by the District Attorney will be required to pass an extensive investigation to the satisfaction of the department.EMAIL NOTIFICATION:Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with governmentjobs.com and ocgov.com. If your email address should change, please update your profile at www.governmentjobs.com.FREQUENTLY ASKED QUESTIONSClick here for additional Frequently Asked Questions.For specific information pertaining to this recruitment, please contact Ursula Gonzalez at (714) ###-#### or EEO INFORMATIONOrange County, as an equal employment opportunity employer,encourages applicants from diverse backgrounds to apply.Non-Management BenefitsIn addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidayswe also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.Click for information about benefits offered to County of Orange employees.01 You are required to provide full and complete responses to the questions asked. The information you provide will be evaluated and rated to determine your qualifications, so please be descriptive and include all information requested in your responses. Incomplete information will result in a lower score.NOTE: Responses such as see resume or copy and paste of work experience are not a qualifying response and will not be scored. Supplemental questions are designed to help you present your qualifications for this position. Your qualifications for this position will be rated based on the information that you supply. Please provide succinct, concise, descriptive, and detailed information for each question. Resumes will not be accepted in lieu of completing these questions. If you do not have experience in an area, please write N/A for the appropriate questions. All employers referenced on this questionnaire must be listed on your application.I have read and understand the importance on answering the following questions.

• Yes
• No

02 Select the option that best describes your qualifications.

• Six months as a Data Entry Technician with the County of Orange.
• Two years of experience which would have developed the required knowledges and abilities, including at least one year experience in the operation of automated data processing equipment.
• One year of experience and completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education or a closely related field, with an emphasis on the use of automated data entry equipment.
• One year of experience and completion of 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education or a closely related field, with an emphasis on the use of automated data entry equipment.
• Completion of 700 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education or a closely related field, which included training in the use of automated data entry equipment.
• None of the above.

03 Which of the following best describes your hands-on experience with Department of Justice systems?

• Six (6) or more months of experience.
• Less than six (6) months of experience.
• No experience.

04 Are you CLETS certified with DOJ and at what level?

• I am not certified with DOJ
• Practitioner - Security Awareness Only
• Less than Full Access Operator - Inquiries Only
• Full Access Operator - Update DOJ Database
• Agency CLETS Coordinator

05 Describe your experience and in what capacity you have accessed CLETS systems, including your years of experience. 06 Have you participated in a CLETS, CORI, or another DOJ audit? If so, describe your role. 07 Describe any trainings you have conducted or in which you assisted. 08 Describe your record keeping experience and communication, as it relates to records. Required Question