Data Manager/ School Secretary - Pamlico County Schools : Job Details

Position: Data Manager/School SecretaryReports to: PrincipalTerms of Employment: 12 monthsPay Range: $2,925.20 - $5,120.21FLSA Status: Non-exemptNature of Work An employee in this class performs technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the Student Information Management System to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and preparing associated reports. Employee is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing reports; and preparing daily back-up copies of records. Employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones, taking messages, greeting and assisting visitors, students, and staff. Education and Experience High school diploma and a minimum of two years of experience with computer processing and data entry required. Associate degree is preferred. Essential Functions/Typical Tasks

• Enters and manages student data in Infinite Campus, including details like enrollments, withdrawals, class schedules, transcripts, test scores, immunization records, student demographics, and teacher assignments, ensuring accurate data management across the school.
• Monitors the entry of attendance and grades by teachers into Infinite Campus.
• Monitors student absences for correct excused/unexcused status.
• Prepares student absence lists and daily absence bulletin.
• Maintains student sign-in/sign-out logs, based upon directions from principal.
• Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures.
• Directs teachers concerning attendance procedures and policies.
• Employs the Infinite Campus program to generate reports to satisfy the requirements of Pamlico County Schools, school administrators, local and state government, law enforcement and health agencies, as well as the North Carolina Department of Public Instruction.
• Oversees student entry and withdrawal from the school.
• Enrolls new students throughout the year.
• Enters basic student and demographic information.
• Processes arriving students' cumulative records.
• Prepares cumulative records for departing students.
• Maintains files of arriving/departing students' cumulative records.
• Copies and sends cumulative records for withdrawing students and maintains a log of students who entered and departed the school throughout the year.
• Provides home room assignments and schedules.
• Collects data for and prints marking period reports.
• Meet, greet, and assist faculty, staff, students, parents, volunteers, and others.
• Answer the telephone in a professional manner, record and deliver messages.
• Assist nurse in performing clinical duties when school nurse is absent.
• Assist visitors with sign-in process.
• Assist volunteers and maintains a volunteer sign-in book.
• Operate and monitor intercom system.
• Operate buzz-in system for visitors and parents.
• Disperse mail and correspondence daily.
• Submit requests to maintenance for repairs to building.
• Perform other duties as assigned by the principal or assistant principal.

Knowledge, Skills, and Abilities

• Knowledge of computers, networking, and office practices
• High level of accuracy in data entry
• Administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records.
• Strong communication skills to communicate with school personnel, students, parents, and outside agencies
• Computer skills to install new software and hardware and to troubleshoot software and minor hardware problems. Manual skills for cleaning and minor repair of office equipment
• Ability to perform common arithmetical operations.
• Software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets, and Infinite Campus
• Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines
• Maintains confidential information
• Needs limited supervision and is able to work independently and as a part of a team
• Uses initiative in carrying out recurring assignments independently without specific instructions
• Able to make decisions and solve problems with school data and information provided

Physical Requirements While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.