Degree Audit and Scheduling Specialist - Temporary - Loyola University Maryland : Job Details

Position Title

Degree Audit and Scheduling Specialist - Temporary

Employee Type

Temporary (Fixed Term)

Office/Department

Records (JMT)

Work Environment

Hybrid

Job Type

Full time

Benefits at Loyola

Anticipated Start Date

10/18/2024

If Temporary or Visiting, Estimated End Date

02/01/2026

Position Duties

The degree audit and scheduling specialist in the Office of the Registrar serves as the manager and technical expert for writing syntax and rules, reviewing, updating, and maintaining program evaluations to support evaluations in the Student Information System (SIS), including the managing, processing, maintaining, and review of manual exceptions and overrides. This position is responsible for understanding curriculum requirements and translating those into templates that support student planning and success.

This position also supports the maintenance and management of changes to the master course schedule including entering new courses into the SIS, assigning classrooms, and entering/editing master course schedule information.

Curriculum Program Evaluations:

* Participate in the development and implementation of business process improvements to support the University's strategic initiatives as they relate to curriculum articulation between the catalogue and the program evaluation/degree audit, academic advising, and student planning.

* Responsible for articulating catalogue requirements to program (writing syntax and rules) for program evaluations and maintaining program requirements for students; encoding exceptions to curriculum requirements, creating program codes, and testing.

o Maintain separate program requirements for each program, for each catalogue year, articulating and matching the requirements in effect for the student's catalogue year.

o Research and resolve system and curricular issues related to student academic progress, monitoring the integration between the student record, degree audit, catalogue, and Student Planning and notifying University personnel of potential risks.

Study Abroad

* Review transcripts and course equivalency information for consistency and work with the Office of International Programs and the Academic Advising and Support Center to resolve discrepancies.

* Monitor and manage Perceptive Content workflow processes between the Office of the Registrar, International Programs, and Academic Advising and Support Center for Study Abroad transcripts, Study Abroad Degree Audit Adjustments, and Office of International Programs Transcript Updates.

Data management and processing

* Manage processes for course review and new courses entered into the Student Information System

* Participate in the course section and classroom scheduling process, including classroom assignments and data entry into the Student Information System for courses, sections, and classrooms.

* Generate transcripts and transfer equivalency report and proof for accuracy.

* Process Advanced Placement Credits, language placement and discipline-specific competency exam results.

Reporting and Data Management

* Generate reports and data downloads using various reporting tools.

* Maintain documentation for existing as well as new business processes applying documentation standards.

Bachelor's degree and 1-3 years of relevant, professional experience.

Excellent time management, organizational, and project planning skills to meet critical deadlines and accurately complete assignments

Demonstrated ability to work independently and on a team

Ability to perform repetitive tasks and maintain attention to detail

Excellent proofreading skills

Ability to maintain a high level of data input accuracy

Excellent interpersonal skills

Possess strong customer orientation

Ability to work in a changing, fast-paced environment and produce a high volume of work within established deadlines

Ability to work with frequent interruptions

Ability to handle confidential information in a professional manner

Knowledge of department and university policies, procedures, and practices and the ability to apply these policies in various situations

Understanding and commitment to the mission and values of Loyola, a catholic Jesuit institution, as well as University goals of inclusion and diversity

Experience with and knowledge of University curriculum/ degree requirements and scheduling parameters preferred.

Experience in higher education is preferred.

Compensation Range:

$23.48/hr - $29.34/r

Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements.

University Description

Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola's beautiful, historic Evergreen campus is located in Baltimore, and its graduate centers are in Timonium and Columbia. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.

Diversity Statement

Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.