Department Administrative Assistant - The California State University : Job Details

Apply now Job no: 544769Work type: StaffLocation: FresnoCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full TimeCompensation and BenefitsAnticipated Hiring Salary: $3,864 per monthFull CSU Classification Salary Range: $3,864 -$6,072 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program.Job SummaryUnder the general supervision of the Chair of the Department of Economics and lead direction from the Chair of the Department of Marketing and Logistics, the incumbent supports the mission of the school and university by assuring that all administrative requirements are completed in a timely manner, and a high spirit of cooperation exists in dealing with all other staff, students, faculty, community members and administrators who are served. This position serves as the departmental contact and provides administrative information for chairs, faculty, staff, students, and community. The primary purpose of this position is to provide operational administrative support for the Department of Economics and Department of Marketing and Logistics (referred to as the departments ). Accordingly, a high degree of autonomy is afforded the position requiring considerable judgment and discretion.In addition, the incumbent must take the initiative to independently plan, organize, coordinate, prioritize, and perform work in diverse areas of responsibility.Key Qualifications
  • Knowledge of:
    • Fully functional knowledge of and skill in standard office procedures and practices.
    • Thorough knowledge of English grammar, spelling, and punctuation for independent preparation of correspondence.
    • Knowledge of business mathematics.
    • Expertise in using office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google, Excel, and PowerPoint).
    • General office safety and training needs and ability to conduct training to communicate employee safety.
    • Skill/Ability to:
      • Ability to clearly communicate orally and in writing.
      • A history of regular attendance, punctuality, and positive performance evaluations.
      • Ability to handle student and staff issues confidentially, with professionalism and discretion.
      • Demonstrated ability to organize and plan work and projects characterized by wide ranging job demands arriving simultaneously.
      • Ability to multi-task in order to keep the department office functioning smoothly.
      • Ability to compile, write, and present reports.
      • Understand, interpret, and apply independently a wide variety of policies and procedures where specific guidelines may not exist.
      • Excellent communication, interpersonal and problem-solving skills to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
      • Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
      • Create, organize, and maintain accurate technical, complex, sensitive and/or confidential records and files.
      • Establish and maintain cooperative working relationships and promote a positive, service-oriented collegial work environment with a variety of individuals.
      • Track and produce accurate information and data for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes.Education and Experience
        • A high school diploma or equivalent.
        • Four years of equivalent training and administrative work experience.
        • Experience with data systems such as PeopleSoft.
        • Experience working with Microsoft Office, Word, and Excel.
        • Experience with budget tracking and maintenance.Preferred Skills:
          • A Bachelor's degree in a related field.
          • Thorough and detailed knowledge of School, University, and Foundation services systems, software, and policies.
          • Experience with data management systems such as PeopleSoft and working knowledge of PeopleSoft modules: HR and SA.
          • Comprehensive computer skills for budget-related duties and for coordination of scheduling such as JD Edwards, CFS Data Warehouse, and 25-Live scheduling program.
          • Experience with Omni Update or other web content maintenance system.
          • Experience with Gmail or other web-based emailing systems.Department SummaryThe Department of Economics offers a well-developed and balanced curriculum encompassing the major schools of modern economic thought. The program at Fresno State is designed to give the student maximum flexibility in the choice of courses offered for the economics major.Deadline & Application InstructionsApplications received by January 11, 2025 will be given full consideration by the search committee.
            • Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.Please click Apply Now to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resum--/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.Equal Employment Opportunity InformationCalifornia State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.Fresno State is a tobacco-free, smoke-free and vapor-free campus. #J-18808-Ljbffr