Department Administrator - swipejobs : Job Details

The Department Administrator plays a critical role in ensuring the smooth operation of departmental activities. This position requires a detail-oriented and organized professional with strong interpersonal and administrative skills to manage staffing, procurement, documentation, and coordination efforts.

Position Overview:

• Role: Department Administrator
• Pay Rate: $36-$37 per hour (weekly pay).
• Contract Length: Until 12/26/2025, with the potential for extension or permanent conversion.

Key Responsibilities:

Vendor Coordination & Staffing Support:

• Collaborate with staffing vendors to gather resumes for open positions.
• Screen resumes and coordinate interviews with hiring managers.
• Serve as the liaison between staffing vendors and internal teams.

Procurement & Documentation Management:

• Submit and track purchase requisitions through internal systems.
• Process documents for approvals and signatures electronically.
• Maintain accurate meeting minutes and document transmittals to vendors.

Content Development & Data Organization:

• Edit and format memos and presentations for professional distribution.
• Create and maintain Excel templates for data tracking and reporting.

Event & Travel Coordination:

• Manage schedules, meetings, and conference room bookings.
• Organize travel arrangements and event catering.
• Plan departmental events and celebrations.

Required Skills & Qualifications:

Education:

• Bachelor's Degree (required).

Technical Skills:

• Proficiency in Microsoft Excel (intermediate level).
• Knowledge of MS Office Suite (Word, Outlook, PowerPoint).
• Experience with MS SharePoint for collaboration and document management.

Communication Skills:

• Strong written and verbal communication abilities.

Soft Skills:

• Excellent organizational and time-management skills.
• Attention to detail and proactive problem-solving.
• Ability to multitask in a dynamic environment.