Department Assistant (80% Appointment) - University of Wisconsin Green Bay : Job Details

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* Department Assistant (80% Appointment)

Department Assistant (80% Appointment)

On this page

* Position Information

* Essential Job Functions

* What You'll Do

* Qualifications

* The Successful Candidate

* Conditions of Appointment

* Compensation and Benefits

* Apply

* Deadline

Position Information

UW SYSTEM OFFICIAL TITLE: Department Assistant

POSTING DATE: October 11, 2024

Essential Job Functions

This position reports to Dean's Assistant of the College of Science, Engineering & Technology (CSET) and under general supervision, provides administrative support to professional staff and subordinate supervisors in the assigned college.

What You'll Do

* Manages office operations including mail, copy machines, and other office equipment

* Processes Copy and Supply orders

* Schedules and secures resources for meetings, conferences, and work unit operations

* Schedules conference room

* Manages/maintains department vehicles and schedules vehicles or contract buses when needed

* Assists faculty with travel arrangements and reimbursement requests

* Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities in CSET

* Assists new employees/student employees with office supplies and office machines

* Upkeeps of department email mailboxes

* Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

* Mail distribution/upkeep of staff and faculty mailboxes within departments

* Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

* Stores Syllabi reporting to Repository

* Conducts annual computer equipment inventory and reports it to IT

* Coordinates tri-annual confidential shredding, loading, and delivery to designated area

* Coordinates Assessment report data

Qualifications

MINIMUM QUALIFICATIONS:

* Associate Degree at time of application

PREFERRED QUALIFICATIONS:

* Associate's degree with experience in a higher education work environment

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Conditions of Appointment

Position is a part-time (80%) University Staff appointment. The work hours for this position will be between 7:45 a.m. - 4:30 p.m., Monday through Friday.

A criminal conviction investigation will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

Compensation and Benefits

SALARY INFORMATION

Hourly wage range of $18.50 -$20.00

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS

The UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below.

* UW System Employee Benefits Brochure

* University Staff Quick Guide

* Total Compensation Estimator

Apply

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: From Search Jobs screen:

* Click View All Jobs

* Select Department Assistant (80% Appointment)

* You must login before you can apply. Input your User Name and Password and select Sign In.

* If you have not yet registered, click Register Now to begin the registration process.

STEP 3: Submit application materials:

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

* Cover letter specifically addressing qualifications for the essential job functions

* Resume

You must select Submit to forward your application materials to the search committee.

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources

Phone: (920) ###-####

Email: [email protected]

Application Deadline

To ensure consideration, please submit application materials by Sunday, October 27, 2024.

Note: The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) ###-####). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community which welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.

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