Department Coordinator - College of St Benedict/St Johns University : Job Details

Position Summary

The Global Business Leadership and Accounting and Finance departments at the College of Saint Benedict (CSB) and Saint John's University (SJU) invite applications for a full-time (0.83 FTE), benefit eligible position of Department Coordinator.

This position is located on the Saint John's University campus and requires regular, in-person availability Monday-Friday. The Department Coordinator plays a critical role in the success of the department by assisting the department chairs, faculty, and students in various capacities. These responsibilities generally include office management, communication and event support.

The Department Coordinator role allows for a flexible schedule throughout the academic and calendar year. Beyond medical, dental, and vision benefits, staff positions are able to take advantage of campus benefits such as access to fitness classes and spaces, free- or low-cost ticketed campus events, tuition eligibility for dependents, and many more.

College/University Highlights

The College of Saint Benedict (CSB), a liberal arts college for women, and Saint John's University (SJU), a liberal arts college for men, are located in the central lakes area of Minnesota, surrounded by more than 3,000 acres of pristine forests, prairies, and lakes. The campuses are minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB/SJU faculty and staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities.

CSB and SJU are Catholic colleges in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The schools are dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB and SJU. We welcome faculty who devote themselves with passion and integrity to their disciplines and to a transformative education of their students. Please view our brochure regarding Higher Education in the Catholic and Benedictine Tradition.

With a total enrollment of approximately 2,900 students, faculty members develop relationships with students in small classroom settings and have opportunities to work closely with students on research projects, experiential learning experiences, and study abroad programs. Recent initiatives to create a dynamic general education curriculum and to develop plans for a new teaching and learning center demonstrate strong institutional support for faculty development. For additional information, see

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John's University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visit CSBSJU.

Responsibilities

Office Management Duties (35%):

* Purchase, monitor, and maintain each departments' office tools and supplies as needed.

* Maintain the copy and testing machines to ensure they are in working order.

* Submit maintenance requests for the department

* Coordinate and maintain inviting departmental spaces for each department.

* Maintain data storage for each department.

* Prepare new faculty members' offices for their arrival, ensure new faculty members have all the necessary supplies in their office before the start of the academic year.

Supporting Department Chair and Department Work (35%):

* Assist faculty, visiting guests, and job candidates with timely submission of reimbursable expense documentation.

* Support department chairs by processing acceptance to major forms, maintaining advising lists and department files, and reviewing staffing grids.

* Support faculty assessment efforts:

* Process all quizzes and tests through Scantron system as requested

* Collect materials for annual assessment.

* Collect data for on-going review (such as alumni/alumnae placements in professional programs and graduate schools).

* Support student worker assignments from department chairs as requested

* Update and maintain appropriate distribution mailing lists for announcements to major and minor students, faculty, student work staff, alumni/alumnae, and affiliated departments.

Communications and Event Support (20%):

* Schedule and plan events for the department

* Coordinate scheduling of travel, accommodations, and public events for visiting guests, and conferences sponsored by the departments

* Update and maintain department websites and social media platforms

Budgeting (10%):

* Manage each department's budget, including:

* Provide timely updates of department budget status to Department Chairs.

* Research and purchase office and lab items.

* Allocate P-card purchases and reconcile statements.

* Place and manage orders and expenditures.

* Ensure supporting documentation of receipts are collected in accordance with the reimbursement and travel guidelines.

Qualifications

* Post-secondary education or 2-3 years related experience.

* Experience working in an office setting.

* Attention to detail and accuracy with strong organizational skills.

* Ability to maintain professional standards of confidentiality.

* Excellent written, oral, and interpersonal communication skills.

* Ability to work, prioritize tasks, and problem-solve independently with limited supervision.

* Ability to incorporate feedback into projects and responsibilities.

* Experience managing multiple priorities.

* Experience tracking budgets.

* Experience coordinating events.

* Experience maintaining websites and social media channels.

Physical Requirements:

Ability to perform essential job functions, with or without reasonable accommodations. Significant keyboard and computer use, prolong sitting, and occasional standing. Ability to occasionally lift up to 25 pounds.

Travel Requirements:

Position primarily at SJU campus. Travel to CSB for meetings and events may occur.

To Apply

Applications are accepted online by clicking on Apply . Candidates are asked to complete the application form and submit a cover letter and resume.

If you require an accommodation to participate in the CSB and SJU hiring process, please contact Human Resources at (320) ###-#### or [email protected].

It is the policy of CSB and SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. The College of Saint Benedict and Saint John's University also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.