Department Coordinator, Marketing Communications Department - Fashion Institute of Technology - Fashion Institute of Technology : Job Details

Job Description:

Under the supervision of the Department Chair, with latitude for independent judgement, the Department Coordinator will provide administrative and project support in the operation of programs within the Advertising and Marketing Communications department.

Responsibilities & Essential Functions:

* Perform a wide range of complex and varied administrative duties, as assigned in support of department and program needs.

* Experience working independently and ability to take initiative in identifying and resolving issues.

* Provide administrative support to the Chairperson, department faculty, Classroom Assistants and Technicians.

* Compose and edit documents and correspondence for Chairperson

* Attend department and college-wide meetings as required, take notes, prepare meeting minutes.

* Assist in maintaining the Chair's/Assistant Chairs' calendars. Set up meetings, distribute agenda, meeting materials, etc.

* Appropriately manage incoming calls, greet and direct students and visitors. Handle department mailings, postings, and assists with department listserv.

* Contact faculty and students when courses are canceled as well as prepare the related forms for action to be taken within the College. Post notices as required. Assist with overtally and waivers.

* Handle absence reporting for Faculty in Faculty Absence reporting System

* Assist curriculum record keeping changes through CIM and maintain faculty pedagogic information in system

* Use Banner/ Hyperion/Argos/WinSCP to retrieve information for reports used by the department, School, or College.

* Assist with the department's tenure and promotion process and assist with new hires

* Prepare, process, track and follow-up on orders and equipment repairs in coordination with Classroom Assistant/Technician.

* Organize, prioritize, review and maintain office records, office procedures, recordkeeping systems, inventory and supplies

* Assist in faculty assignments following the AOP lists. Input faculty pedagogic in Banner, pull reports from Hyperion.

* Coordinate with the faculty, publisher, and FIT bookstore, in ordering, maintaining and updating course materials and books

* Handle logistics and advance planning for department events, classroom guest speakers and department alumni in conjunction with Administrative Coordinator and Chair

* Support the Chair and Assistant Chair with study abroad programs

* Assist with departmental and foundation budgets as required.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

* Bachelor's degree required.

* 2-4 years of office administration, administrative support or appropriate related experience.

* Working knowledge of Microsoft Office 365 and/or Google Suite.

Preferred Qualifications:

* 5+ years of experience in office administration or administrative support.

* Knowledge of Finance Enterprise, Argos, Banner, WinSCP, Google Suite, Photoshop, Adobe Acrobat (for PDF), and Smartsheet.

Required Knowledge, Skills, and Abilities:

* Excellent verbal and written communication skills.

* Strong computer skills.

* Conscientious, self-motivated, flexible, and punctual.

* Ability to problem solve, work independently, and excel in a team-oriented environment.

* Must be detail oriented.

* Must possess a high degree of diplomacy and confidentiality.

* Must possess and demonstrate excellent service skills and the ability to work with a diverse constituency.

* Ability to communicate effectively, prioritize tasks, and handle multiple tasks/projects.

* Working knowledge of Microsoft Office 365 and/or Google Suite.

* This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $66,313 - $71,066 per year

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $66,313 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

* Retirement Plans

* Health Care Plan and Dental Plan

* Employee Assistance Program

* Flexible Spending Account

* Commuter Benefit Plan

* FIT Tuition Exemption Program

* Paid Time Off (Vacation, Personal, Sick and Holidays)

* 4-day Summer Workweek

* Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) ###-#### or via email at [email protected].

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 ###.####, [email protected].

Working Environment and Physical Requirements

The working conditions for this position will be on campus primarily in an office environment. The physical requirement for this position will require constant sitting, frequent standing, occasional bending, frequent walking, and occasional lifting 50 lbs. or less.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:

* Resume

* Cover letter

* Unofficial transcript

* A list of three references with telephone numbers and email addresses

Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.

Review of applications will begin immediately until the position is filled.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: www.fitnyc.edu.