Department Secretary/Administrative Assistant - Mercy Health : Job Details

Overview

* This position supports the Graduate Medical Education program.

* This position primarily works Monday - Friday, days, with occasional off hours if needed.

* This positions primarily works at Mercyhealth South in Janesville, WI; occasionally visiting the other sites at Lake Geneva, WI and the Rockford, IL clinics.

* We are looking for someone with strong organizational and secretarial skills to support a growing program within our system. This person should be able to work independently with minimal day to day supervision once trained.

* Experience with Microsft programs is a must, along with Secretarial based roles for a minumum of five years.

Experience a rewarding and fulfilling career with Mercyhealth. Mercyhealth is committed to offering our partners a best place to work. Our unique workplace Culture of Excellence is built upon:

* Employee engagement, empowerment and growth

* Teamwork toward our common goal - providing exceptional health care services with a passion for making lives better

* An atmosphere of caring and quality that cascades throughout the organization

Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This position reports to multiple directors, and other partners.

Responsibilities

Essential Duties and Responsibilities

* Preparing correspondence, reports, spreadsheets, meetings, quarterly production, etc.

* Maintain calendars; assist in scheduling meetings, conferences, etc.

* Manages (scheduling) for physicians schedules.

* Take the necessary actions in the absence of the manager or director or other partners as necessary.

* Resolve routine inquires.

* Physician scheduling.

* Compilation and analysis of clinic data and reports.

* Preparation and orientation of new physicians.

* Special events and forum preparations.

* Provide and assist with administrative functions as required.

* Complete special projects as necessary.

* Other duties as assigned.

Culture of Excellence Behavior Expectations

To perform the job successfully, an individual should demonstrate the following behavior expectations:

Quality - Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals.

Service - Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions.

Partnering - Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other's views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work: Embraces teamwork, supports and encourages positive change while giving value to individuals.

Cost - Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue.

Education and Experience

Bachelor's degree and three years related experience and/or training; or eight years of equivalent combination of education and experience; or five years of direct experience in level 1 role.

Skills and Abilities

Excellent interpersonal/communication skills.

Good organization skills.

Excellent typing and word and Excel processing skills.

Knowledge of spreadsheet and database software preferred

Special Physical Demands

While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to stand; walk and reach with hands and arms.

Supervises

This job has no supervisory responsibilities.

Benefits

Mercyhealth offers a generous total rewards package to eligible employees including, but not limited to:

* Comprehensive Benefits Package: Mercyhealth offers a retirement plan with competitive matching contribution, comprehensive medical, dental, and vision insurance options, life and disability coverage, access to flexible spending plans, and a variety of other discounted voluntary benefit options.

* Competitive Compensation: Mercyhealth offers market competitive rates of pay and participates in various shift differential and special pay incentive programs.

* Paid Time Off: Mercyhealth offers a generous paid time off plan, which increases with milestone anniversaries, to allow employees the opportunity for a great work-life balance.

* Career Advancement: Mercyhealth offers a number of educational assistance programs and career ladders to support employees in their educational journey and advancement within Mercyhealth.

* Employee Wellbeing: Mercyhealth has a focus on wellbeing for employees across the organization and offers a number of tools and resources, such as an employer-sponsored health risk assessment and a Wellbeing mobile application, to assist employees on their wellbeing journey.

* Additional Benefits: Mercyhealth employees have access to our internal and external employee assistance programs, employee-only discount packages, paid parental and caregiver leaves, on-demand pay, special payment programs for patient services, and financial education to help with retirement planning.