Department Secretary - West Virginia University Health System : Job Details

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Provide administrative/secretarial support to department and perform diversified administrative and secretarial functions.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent.

EXPERIENCE:

1. One (1) year of secretarial experience.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associate degree in secretarial science

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Maintain files and security of confidential information: e.g. patient medical records, hospital financial information, salary, staff and legal information of a confidential nature.

2. Coordinate and track projects and committee decisions through the department or hospital to ensure paperwork is complete/appropriate, and follow-up services are provided in a timely fashion

3. Arrange meetings and appointments.

4. Provide research and administrative support to special projects, preparing data and follow-up projects.

5. Compose correspondence, memos, and reports as instructed. Take dictation and/or transcribe from handwritten material or Dictaphone. Type, format and proofread a variety of materials including correspondence, memos, reports, charts, statistics, minutes of meetings, etc.

6. Respond to calls and visits from physicians, physician offices, and patients; determine the urgency of the situation. Suggest appropriate referrals or inform supervisor when situation warrants attention.

7. Perform certain executive functions to assist the supervisor including making decisions within authorized scope or directing the decision making to the proper authority.

8. Maintain established department/hospital policies, procedures, objectives, performance improvement, safety, environmental and infection control.

9. Maintain required records, files, and compile required statistics.

10. Maintain department equipment and supplies.

11. Attend meetings as required and participate on committees as directed.

12. Maintains professional growth and development through educational programs and inservice meetings.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity used in operating standard office equipment

2. Prolonged periods of sitting

3. May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES:

1. Excellent communication skills: written and verbal

2. Must be detail oriented and organized

3. Basic computer knowledge and prior experience with all of the Microsoft Office Suite

4. Internet proficiency and ability to gather data and prepare reports

5. Ability to prioritize is a must

6. Ability to follow oral and written instructions

7. Be present in a professional and positive manner

8. Microsoft Office Suite (including Excel, Outlook, PowerPoint, Word)

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

JAX Jackson General Hospital

Cost Center:

51 JAX Nursing Emergency Services

Address:

122 Pinnell St

Ripley

West Virginia

WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.