Deputy Chief of Protocol - UNITED NATIONS : Job Details

Org. Setting and Reporting The position is located in the Protocol and Liaison Service, Department for General Assembly and Conference Management, New York. The incumbent will report to the Chief of Protocol. Responsibilities Within the delegated authority, the Deputy Chief of Protocol will be responsible for performing the following duties:Under the supervision of the Chief of Protocol, the incumbent will be responsible for the smooth operation of the daily activities of the Protocol and Liaison Service.•Organize all protocol aspects for the Secretary-General and Deputy Secretary-General regarding bilateral and multilateral meetings with foreign dignitaries and official travel as necessary. Collaborate with the Chief of Protocol to prepare for and assist at events hosted by the Secretary-General, including dinners, luncheons and concerts. •Responsible for VIP treatment of visiting Heads of States and Governments, Ministers of Foreign Affairs and other foreign dignitaries at Headquarters. Advice Permanent Missions on protocol and related matters such as diplomatic privileges, registration of new members of delegations and questions of precedence and flag regulations. Liaise between missions and the host country, also in the field of privileges and immunities.•Assist high ranking UN officials in protocol matters, assist the Chief of Protocol in safe-guarding and developing rules of Protocol and procedures to be applied at Headquarters and other duty stations. Prepare and give lectures on protocol matters, privileges and immunities to various stakeholders. •Oversee administrative tasks essential to the Office's operations, including staff management and performance evaluations for team members reporting directly. •Serve as backup to the Chief of Protocol, assuming all responsibilities as needed and undertake additional tasks and projects as assigned by the Chief of Protocol. Competencies Professionalism: Knowledge of protocol and/or event management in a governmental or international organization context including knowledge of working with host governments. Knowledge of norms, rules and customs of international diplomatic protocol, including practices developed within the United Nations System. Knowledge of administrative procedures and practices of international organizations such as the United Nations. Familiarity with the United Nations Flag Code and Regulations, United Nations Order of Precedence and United Nations Manual of Protocol. Ability to identify and analyze issues, formulate opinions, make conclusions and recommendations and solve problems. Political awareness and sensitivity. Ability to oversee, review and edit the work of others. Ability to work under stress. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary. Education An advanced university degree (Master's or Doctorate degree, or equivalent) in Political Science, International Relations, Law, Public Administration or related fields is required. A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Job - Specific Qualification Not available. Work Experience A minimum of ten years of experience in protocol, external relations or related area is required.Experience in an international organization and/or the United Nations System is requiredA minimum of five years of experience in the area of protocol or event management in a multilateral setting is required.Experience in organizing high-level conferences away from Headquarters is required.Experience in bilateral protocol or event management is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in both English and French is required. Knowledge of another official United Nations language is an advantage. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice •This is a Temporary Job Opening. Appointment against this position is initially for 364 days subject to extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.•While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.•Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.•This temporary job opening may be limited to internal candidates, who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.•Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.•Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as retirement. Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.All employment decisions are made on the basis of qualifications and organizational needs.The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship.Candidates who have committed crimes other than minor traffic offences may not be considered for employment.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.This condition of service applies to all position specific job openings and does not apply to temporary positions.Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on Manuals in the Help tile of the inspira account-holder homepage.The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.