Deputy County Clerk - Elections - Trempealeau County, WI : Job Details

Salary: $23.72 - $27.11 Hourly Location : Whitehall Job Type: Full-Time Job Number: 202200178 Department: County Clerk Division: County Clerk Opening Date: 02/19/2025 Closing Date: 3/9/2025 11:59 PM Central Purpose of Position The purpose of this position is to perform clerical, bookkeeping and customer service tasks related to County Clerk functions, including official recordkeeping, County accounting, election administration tasks, licensing and property tax administration. The work is performed under the supervision of the County Clerk. Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned. Performs election administration tasks. Receives, and distributes ballots and election supplies to municipalities. Distributes and receives candidate nomination petitions. Prepares election notices. Enters pre/post-election information in official records and sites. Provides information regarding election administration to municipal clerks. Provider for approximately half of the County's municipalities for Statewide Voter Registration (WISVOTE). Maintains knowledge of election administration and license administration. Provides information to the public and news media regarding election results. Serves as secretary for one or more of the following: County Board, Executive & Finance Committee and Property Committee. Prepares County Board Packets for mailing including Committee packets for upload to Web and WEBEX/Zoom. Assists with correspondence. Responds timely to and works with auditors and audit questions/requests and tasks as necessary. Schedules meeting rooms and makes other meeting arrangements. Posts Agendas. Research County Clerk records. Assists with tax apportionment tasks. Prepares journal entries and reports. Sort and distribute incoming Courthouse Mail and collect/process outgoing mail. Receives and processes applications for marriage licenses. Verifies information, completes required forms, reviews applicant information, provides information, collects fees. Maintains related license reports and statistics. Receives and handles inquiries, complaints and concerns from the public or refers to appropriate person or agency. Receives, screens and routes telephone calls. Greets and directs visitors. Responds to surveys. Assists in developing County Directory. Sells office supplies and postage to County Departments. Notarizes documents. Maintains, files, and stores records in accordance with County, State and federal regulations. Prepares department correspondence. Develops forms. Serves as back up to Accounts Receivable. Retrieves and stores County records and files. Assists with courthouse tours. Knowledge, Skills, and Abilities Ability to classify, compute and tabulate data and information, following a prescribed plan requiring the exercise of some judgment. Ability to compare, count, differentiate, measure and sort information. Ability to assemble, copy, record and transcribe data and information. Ability to advise and provide interpretation to others how to apply policies, procedures and standards to specific situations. Ability to utilize a wide variety of descriptive data and information such as invoices, billing statements, journal entries, general ledger, meeting minutes, license applications, regulations, state statutes, computer software operating manuals, County directory, correspondence and office equipment operating manuals. Ability to communicate orally and in writing with County personnel, County Board members, vendors, the general public, and the media. Ability to use functional reasoning and apply rational judgment in performing diversified work activities. Ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which may be subject to frequent change. Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals. Training, Experience and Other Requirements High school diploma or equivalent. Associates Degree in bookkeeping, accounting or computer applications preferred. One year accounting, payroll, bookkeeping, or customer service experience; or any combination of education and experience that provides equivalent knowledge, skills and abilities. Working knowledge of Microsoft Word and Excel desired. 2025 BENEFIT SUMMARY Trempealeau county (Regular Full-time/part-time employees) BENEFIT Non-Represented Benefit Package for 2025. A complete packet of benefits information will be provided to the candidate selected for the position. This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits. Benefit TypeWhat you receiveEligibleWho Pays Medical*County participates in the State of Wisconsin offered Health Plan. $500 individual / $1000 family deductible. Routine/Preventative services- plan pays 100%. Emergency Room copay - $60 per visit. Annual Wellness Incentive - $150 gift card for employee & spouse when annual physical/wellness screens complete.First of the month following 30 days of employmentCounty contributes 88%. Employee Contribution for lowest cost plan available within the County is: Single Plan: $107.98/per month Family Plan: $264.89/per month Premiums vary by plan. Other plan networks available. Flex Spending Account (FSA)$500 -Single Health Plan $1000-Family Health Plan County contributes either $500/$1000 for each employee enrolling in the county sponsored medical plan.First of the month following 30 days of employmentOption to contribute up to an additional $3,300 for medical and $5000 for dependent care per year. Expenses must be incurred 1/1/25 - 3/15/26 and submitted for reimbursement by 5/31/26. PensionWisconsin Retirement System (WRS). Pension plan provides a lifetime retirement payment once vested (after 5 years) and have reached minimum retirement age (age 55 for most employees). Pre-taxed. Date of Hire (may not be eligible for part-time positions)General Employees Employee contribution: 6.95% County contribution: 6.95% Dental Delta Dental WI Plan: Uniform Dental Benefit (UDB)/Preventative offers basic coverage for routine cleanings, x-rays, fillings (100% no deductible), orthodontics (50% for those 19 and under with $1500 individual max). Supplemental plans (Select or Select Plus) offer coverage for crowns, bridges, dentures, root canals, oral surgery, surgical extractions and additional orthodontics (regardless of age). Pre-taxed. First of the month following 30 days of employmentCounty contributes 88% of Uniform preventive dental when enrolled in group health insurance. Uniform Preventative Dental stand-alone cost (no enrollment in group health insurance): Single: $32.72 / month Family: $81.80 / month Supplemental plans also available for individual, individual plus children, individual plus spouse and family coverage at an additional cost- employee pays 100%. VisionDelta Vision: Eye exams ($15 copay in-network), $150 for frames $150 for contact lenses and discount on Laser Vision Correction. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100% Employee: $5.72 / month Individual + Spouse: $11.42 / month Individual + Children: $12.88 / month Family: $20.58 / month Short-Term DisabilityProvides a financial benefit available up to 60% of your salary during time off work due to illness/injury up to 25 weeks. Benefit begins after 7 day waiting period. If hospitalized or under general anesthesia, benefit begins upon 1st day.First of the month following 30 days of employmentEmployee pays 100% Cost varies based on age and hourly rate of pay. Deferred CompensationAvailable plans: WI Deferred Comp (WDC) and Nationwide (NACO). Allows you to invest today for retirement. Federal/State taxes are deferred until your assets are withdrawn.AnytimeEmployee pays 100% Available through payroll deduction (flat rate or percentage). Term Life InsuranceLife insurance coverage for yourself, spouse and children. Plan gives you the availability to choose how much life insurance you want and need. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100% Cost varies based on age and coverage level electing. Whole Life InsuranceGuaranteed rates for the life of the policy and guaranteed death benefit to be paid to your beneficiaries. As the policy builds cash value, you can achieve your financial goals or borrow against it should you need to. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100% Cost varies based on age and coverage level electing. Group AccidentLump sum benefit for off the job accidental injuries, pays in addition to other insurances, Low and High plan options available. Wellness benefit up to $150 (low) $400 (high) per year for covered individual. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100% Employee Low: $12.26 / month Employee High: $18.52 / month Employee plus children, Employee plus spouse and Family rates also available. Group CancerCancer Insurance to help you manage expenses of treatment (including experimental), pays in addition to other insurances. Plan covers cancer and up to 29 specified diseases. Wellness benefit of $100 per year for covered individual. Low, Medium and High Plan options available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100% Employee Low: $16.94 / month Employee Medium: $24.36 / month Employee High: $36.14 / month Employee plus children, Employee plus spouse and Family rates also available. Group Critical IllnessLump sum benefit for critical illness such as heart attack, stroke, major organ transplant, end stage renal failure. Pays in addition to other insurances Benefit amounts $2500 - $20,000 depending on illness. Supplemental benefits also available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100% Cost varies based on age, tobacco use and coverage level electing. Rates per Employee, Employee plus children, Employee plus spouse and Family. Vacation*Accrues per pay period per year as follows. First year of service: 12 days 1-4 years of service: 15 days 5-9 years of service: 18 days 10-15 years of service: 20 days 16-20 years of service: 24 days 21-25 years of service: 26 days 26-29 years of service: 28 days 30+ years of service: 30 daysAccrual begins Date of HirePayout Upon Separation 100% following 1-year introductory period. Sick Leave*Accrues per pay period up to 12 days per year. Max 960 hours.Accrual begins Date of HirePayout Upon Retirement: 100% max 480 hours. Holidays*New Year's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Two Personal Holidays. Exceptions may be necessary in some County departments.Normally granted Holiday off with pay as listed Payout Upon Separation None. *Exception for certain Sheriff's Office employees for holidays, sick & vacation accrual. Pro-rated benefits for positions less than 40 hours per week. Refer to Human Resources for add 01 After reading the Training, Experience and Other Requirements listed in the Job Description, briefly tell us about relevant education and work experience that qualifies you for this position. Required Question