Development Coordinator - 1-800-FLOWERS.COM : Job Details

Smile Farms creates meaningful employment, vocational, and educational opportunities for people with disabilities in agricultural and culinary settings. We are shaping a better future where people with special needs are valued for the real contributions they make in their workplaces & communities.

We are a passionate and dynamic team who love to bring big dreams to life, while keeping a sense of humor about the realities of working in a non-profit. Our culture is friendly, collaborative, and empowerment-focused, both for our employees and those we serve.

Smile Farms is the signature philanthropic partner of 1-800-FLOWERS.COM, Inc.

Position

Dual-reporting to the Director of Events & Stewardship and the Chief Growth Officer, the Development Coordinator is chiefly responsible for supporting the organization's fundraising and marketing efforts.

Responsibilities

• Manages all aspects of gift processing, acknowledgement, and data entry in Little Green Light donor database, including ongoing cleaning of donor database and mailing lists
• Produces all necessary reports, dashboards, and analytics utilizing Little Green Light
• Generates all correspondence lists for event solicitations, e-blasts, appeals, donor stewardship, etc.
• Implements system of integration between Little Green Light and Constant Contact databases
• Administrative and logistical support for all fundraising events, including Golf Outing, Golf Invitational, Growing Together Gala, as well as other smaller events throughout the year
• At the direction of the Director of Events & Stewardship and Chief Growth Officer schedules committee meetings, coordinates meeting agendas, and records meeting minutes
• Works closely with event vendors and committee members
• Liaises with graphic designers to produce all development collateral, including branded special events materials
• Drafts event-related correspondence; follows up on all event-related donor inquiries and requests
• Completes tasks in adherence with event calendar, including ensuring timely payment of all event vendors according to schedule
• Tracks sponsor benefits and executes them across various mediums
• Secures, tracks, and fulfills prizes for auctions and raffles
• Assists with recruitment and training of event volunteers
• Liaises with external event management company and 1-800-Flowers staff, as needed
• Schedules all donor e-communications, including event promotions and appeals
• Stewards individual portfolio of existing donors
• Assists with prospective and existing donor/grant research
• Assists with written appeals and grant applications as needed
• Performs special projects in collaboration with program, marketing, and other team members as needed
• Staffs occasional events (which may take place on nights or weekends) and performs additional tasks as needed to support agency mission

Qualifications

• Bachelor's degree and 3+ years' experience in non-profit fundraising and development
• At least 1 years' experience in gift entry and acknowledgements
• Proficiency with Little Green Light or similar database
• Strong proficiency with Microsoft Office, particularly Excel
• Familiarity with Constant Contact or other email marketing software, Canva, and WordPress
• Superior organizational skills, including managing multiple tasks effectively with strict attention to detail
• Excellent written, analytical, and interpersonal communication skills; copywriting skills a plus
• Problem-solver who takes initiative, has a “can-do” attitude
• Ability to work effectively in collaboration with diverse groups of people
• Personal qualities of integrity and dedication to Smile Farms' mission

The expected salary for this position is $55,000 - $65,000. The actual compensation will be determined by experience and other factors permitted by the law.