Digitization Specialist / 100% On-site - TnDA Technologies : Job Details

Position Description: This position is 100% on-site work supporting the Wounded Warrior Regiment (WWR) abroad Marine Corps Base Quantico. Work hours will be Part-time, M-F 0900 - 1500. The Digitization Specialist will be working alongside WWR's pay and entitlements section to digitize Servicemembers' Group Life Insurance Traumatic Injury Protection (TSGLI) records. The Digitization Specialist is responsible for assisting with the digital conversion of physical documents, ensuring accurate and efficient scanning, and maintaining the organization, accessibility, and security of digital files. This role is essential for supporting the organization's efforts in maintaining electronic records and streamlining document management processes. The candidate will ensure that digitized materials meet quality standards and are properly stored and processed according to Marine Corps Records Management policies. Essential Duties and Responsibilities:

• Prepare documents for scanning by removing staples, paper clips, and other bindings.
• Sort and categorize documents to ensure logical and efficient scanning.
• Operate scanning equipment to digitize documents.
• Scan physical documents, photographs, and other media to create digital copies.
• Use high-quality scanning equipment and software to ensure accurate and clear digital reproductions.
• Ensure all documents are scanned accurately and clearly.
• Monitor and maintain a digital records repository to ensure it is functioning properly.
• Perform regular backups and data integrity checks to safeguard digital records.
• Review digitized materials to ensure they meet quality standards.
• Perform image enhancement tasks such as cropping, rotating, and adjusting brightness and contrast, if necessary.
• Save and organize scanned documents in the designated digital storage systems.
• Apply proper naming conventions and metadata tagging for easy retrieval and indexing.
• Input and update metadata and indexing information to ensure documents are searchable within the digital system.
• Maintain a file organization system, including the number of items digitized and any issues encountered. Correct any discrepancies or errors in the scanned data.
• Prepare reports on the status and progress of digitized documents and records. Provide regular updates to supervisors on the progress of scanning projects.
• Handle all documents and digital files with care, maintaining confidentiality and adhering to data protection policies.
• Implement security measures to protect digital archives from unauthorized access and data breaches. Perform regular backups.
• Ensure the secure disposal of sensitive documents after scanning.
• Troubleshoot and resolve issues with scanning equipment and digitization software.
• Coordinate with IT support for advanced technical problems and system updates.

Required Skills and Experience:

• Must be a U.S. Citizen.
• Must be able to pass an extensive background screening.
• Ability to operate scanning equipment.
• Experience with digital asset management systems and metadata application is beneficial.
• Training on specific scanning equipment and digitization software may be provided on the job.
• Computer skills and proficiency with digital file management systems.
• High level of accuracy and attention to detail to ensure the quality and completeness of digitized records.
• Ability to identify and correct digitization errors and discrepancies.
• Strong organizational skills to manage large volumes of digital files and maintain efficient workflows.
• Ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills to collaborate with team members and report issues or progress.
• Ability to follow instructions and adhere to established procedures.
• Strong problem-solving skills to troubleshoot and resolve technical issues related to digitization.
• Ability to develop and implement effective solutions for improving digitization processes.
• Understanding of confidentiality and data protection principles.
• Commitment to handling sensitive information with discretion and integrity.

Required Education:

• High school diploma and 2-3 years' work experience in a professional workspace.

Preferred Qualifications:

• Previous experience in a records management role.
• Previous experience with the Microsoft 365 suite of applications, specifically SharePoint.

Work Environment:

• This position operates in an office with a significant amount of time spent using scanning equipment and computers.
• The role may involve lifting and moving boxes of documents and media, 25-50lbs.
• Must be able to sit, stand, bend, and reach.

ABOUT HARTWOOD: We are a Small Business Administration (SBA)-certified 8(a) and Service-Disabled Veteran-Owned Small Business (SDVOSB/VOSB), founded in 2007. Our track record of success spans over 16 years. We are proven to drive change and deliver quality results for our customers. Our team of highly certified experts know how to collaborate as a team to make our customers successful. We can anticipate challenges and help prepare our customers for the future. As a company, we strive to make a difference every day by providing the right balance of people, processes and tools to transform organizations and optimize efficiency. We provide business consultation, innovative services, and technical solutions to the Federal Market. With a people-centered approach and commitment to service delivery with excellence, Hartwood is a diverse group, passionate about what we do. We strongly value integrity, excellence and effectively working together to make our customers successful. FULLTIME BENEFITS:

• Competitive compensation and performance-based bonuses
• Paid time off (PTO), 11 paid holidays
• Generous employer contributions to medical plans, employee health savings accounts, life, and disability insurance plans
• Retirement savings plan with up to a 4% employer match
• Professional development and certification reimbursement
• Flexible work arrangements, including remote options

Visit www.hartwoodcg.com to learn more. PRIVACY STATEMENT: Hartwood Consulting Group, along with its subsidiaries and affiliates ( ADP ), respects your privacy and is committed to protecting the personal information that you provide to us. We have implemented our Applicant Privacy Policy, found on the Hartwood Consulting Group Career Center, which explains our policies and practices regarding the use and disclosure of your personal information. By accessing and/or using the applicant portal, you indicate your acceptance of our Privacy Policy.