Director of Administrative Services - Seton Hall University : Job Details

The Manager of Administrative Services is responsible for facilitating the day- to- day business operations of the College of Arts and Sciences: preparation, monitoring, and control of the operating expense budgets; handling of building and administrative operations including contracted services. The person in this position is responsible for supervising the staff, ensuring compliance with financial policies and procedures for purchasing, travel reimbursements, credit card, contracts, and events.

Duties and Responsibilities:

Financial management and budget development: Helps manage the College's financial and budget functions.

* Help develop and support an atmosphere of fiscal responsibility and accountability.

* Administer all departmental and interdepartmental program budgets.

* Solicit and evaluate annual budget requests from academic departments; make recommendations on funding.

* Develop expense plans using an all-funds approach to restricted/unrestricted financial resources.

* Prepare regular revenue and expense analyses including interim financial reports, revenue/expense forecasts, monthly analyses, and program profitability analyses.

* Maintain the ESM contract system for the College speaker events and equipment maintenance service agreements.

Human Resources: Liaison for the College and Human Resources.

* Reviews adjunct forms, EPAF's etc. submitted by the academic departments and programs each semester for completeness and accuracy.

* Troubleshoots payroll issues for College personnel as necessary.

* Direct and review the work of the staff; approve bi-weekly timesheets.

* Works directly with department chairs on recruitment and hiring issues; monitor recruitment activity on People Admin and coordinate recruitment process with Human Resources.

Facilities and services management:

* Direct and review the work of the College stockroom including the management of the purchase function: purchase orders, credit card and inventory control.

* Identify College capital project needs and make recommendations to the Dean and Associate Dean.

Procurement and Accounts Payable:

* Assist in fulfilling the requirements of both the University and IRS regarding ordinary, necessary and reasonable business travel and related expenses.

* Responsible for reviewing the university credit card bills and ensuring the necessary IRS business purpose is present for all travel transactions and that all receipts are included with the monthly credit card statement.

* Review all travel expense reports, purchase orders, invoices and check requisitions for the College.

* Serves as a liaison between Procurement, Payroll, Grants accounting and Accounts Payable.

Special Projects as assigned by the Dean.

Support special events, international programs, and other initiatives or projects as reasonably assigned by the Dean.

Required Qualifications:

Master's degree - Field of Study MBA or MPA

This position requires solid experience with financial and resource management in a large institutional setting. Position requires thorough understanding of resource management and short and long-term planning in a large institutional setting. Familiarity with the budget planning process, online financial and human resource systems. Thorough understanding of academic and administrative structures especially in a multi disciplinary setting is needed.

Salary Grade:

UG - Administrative

Exempt/Nonexempt: Exempt

Physical Demands: General Office Environment

Special Instructions to Applicants:

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

Advertised: 20 Dec 2024 Eastern Standard Time

Applications close: