Director of Advancement Services - Lewis & Clark College : Job Details

Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please close this window and log into Workday and click on Talent and Performance to apply internally.Working at Lewis & Clark CollegeThe campus is located on 137 acres of beautifully landscaped grounds in Portland's southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.PRIMARY PURPOSE The Director of Advancement Services reports directly to the Assistant Vice President for Engagement and plays a key role in advancing the College's mission by overseeing the management and implementation of the fundraising database. This position provides strategic leadership in gift processing, database integrity, reporting, data analysis, and system improvements. The Director of Advancement Services oversees key functions to support fundraising and constituent engagement goals, including business requirements development, information management and analysis, and fundraising systems support. They ensure the integrity of the database and translate data into actionable insights to drive fundraising strategies and measure success. The ideal candidate will develop and implement database policies, ensure data accuracy, and translate complex data into actionable insights to support fundraising and engagement strategies. Strong skills in both long-term and short-term planning are essential for success in this role. ESSENTIAL DUTIESDatabase & Systems Management

• Oversee the Slate database system for the Advancement division, ensuring data integrity and managing reports, gift, and demographic data entries.
• Collaborate with Information Technology to address long-term priorities and issues related to the Advancement software and alumni/development database.
• Develop and implement policies and procedures for the database, ensuring compliance with the Donor Privacy Policy and the Family Educational Rights and Privacy Act (FERPA).
• Source and manage equipment, supplies, and special purchases, ensuring compliance with purchasing procedures and maintaining detailed records of hardware, software, and license agreements.
• Oversee the document management solution and the online solution in Slate.

Strategic Team Management

• Set departmental goals and standards, and lead high-level projects to meet strategic objectives.
• Manage relationships with contractors and vendors, ensuring services and supplies meet the needs of the department.
• Oversee a team of data specialists and coordinators, providing career development, managing performance reviews, and ensuring efficient completion of job duties.
• Identify training needs and provide training for users of Slate.

Data Analysis & Reporting

• Generate complex alumni lists, gift reports, direct mail solicitation lists, and segmented phonathon data files using the Slate system, catering to the needs of the Law School, Graduate School, and the Undergraduate College.
• Produce progress, financial, campaign, and stewardship reports to support fundraising programs and provide necessary information to decision-makers.
• Update and maintain database records globally to reflect solicitation responses and college correspondences.
• Import constituent data (ie.student education information, student activities, athletic activities, overseas program participation, constituent relationship and biographical information, graduation information, faculty & staff information) into Slate from other data sources.
• Respond to major gifts, corporate/foundation relations, and gift planning departments, regarding the processing, reporting, and logging of major and other gifts, the processing of requests for prospect research, and other data maintenance activities.
• Consult and assist development staff in devising database information and reporting systems in support of their fundraising programs. Investigate and provide solutions for meeting department reporting needs.

Administrative Management & Compliance

• Ensure that gift processing and acceptance policies adhere to the institution's Donor Privacy Policy, Gift Acceptance Policy, IRS regulations, and the Donor Bill of Rights.
• Maintain compliance with FERPA regarding data sharing and publishing, ensuring data privacy and security and acts as the data and system custodian for Advancement Services systems and files.
• Work with the Business Office and third-party service providers to maintain state charitable registrations and compliance with relevant legal requirements.
• Develop, maintain, and run reports, and queries to monitor the integrity of data stored in the database.
• Develop and maintain a dynamic list of policies, procedures and regulations related to the use of the College's Advancement systems.

Other Duties as AssignedKNOWLEDGE, SKILLS, ABILITIES, & BEHAVIORS

• Proficient understanding of database structures and systems, specifically with Slate and Microsoft Office products.
• Extensive knowledge of fundraising operations, database management, gift processing and acknowledgements, and biographical maintenance.
• Excellent analytical skills for complex data analysis and decision-making.
• Superior project management skills to handle multiple projects simultaneously under tight deadlines.
• Proficient skills in query and report writing, particularly within database systems like Slate.
• Excellent ability to communicate effectively both orally and in writing, ensuring clear and effective dissemination of information across all levels of the organization.
• Strong ability to manage a diverse team, providing leadership, career development, and performance management.
• Extremely capable of adapting to new software quickly and efficiently.
• Commitment to promoting inclusion in the workplace, ensuring a diverse and welcoming environment for all employees, volunteers, and donors.
• Superior organizational skills, with a focus on accuracy and attention to detail in a fast-paced environment.
• Strong prioritization abilities, allowing for effective time management and meeting of critical deadlines.
• Ability to provide strategic insight and cross-program analyses to optimize resources.

REQUIRED EDUCATION / EXPERIENCE

• Bachelor's Degree in a relevant field.
• Three years of integrated mainframe database experience.
• Two years of supervisory experience.
• Two years of project management experience.
• Knowledge and experience with the Slate Advancement database system.

PREFERRED EDUCATION / EXPERIENCE

• Master of Business Administration (MBA) or a related master's degree.
• Higher education development work experience.
• Experience using the Slate Advancement database system specifically within a higher education context.

WORK SCHEDULE

• Full Time
• 37.5 hours/week
• Benefits Eligible: Yes
• Travel: occasional for conferences
• Hybrid work schedule opportunity

PAY RATE

• FLSA Status: Exempt
• $85,000 per year commensurate with experience and qualifications

PHYSICAL REQUIREMENTS

• General office environment
• Prolonged periods of sitting at a desk, working on a computer
• Communicate effectively via phone, email, online meetings, and in person
• Must be able to lift up to 15 pounds at times

POSTING GUIDELINESReview of application materials will not begin until January 6, 2025Directions for Cover LetterPlease include a cover letter describing your interest in joining Lewis & Clark and the ways you can contribute to a culture of inclusion on our campus.Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators( Reasonable AccommodationFederal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Background CheckLewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.Eligibility to WorkIn order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.