Director of Budget & Financial Services - Virginia Community College System : Job Details

Posting Details

Posting Summary

Working Title Director of Budget & Financial Services Role Title 12-month Administrative Faculty Role Code TBD Based on Faculty Rank FLSA Exempt Pay Band 00 Position Number 286FA271 Agency Virginia Western Community College Agency/Division Virginia Western Community College (Div) Work Location Roanoke (City) - 770 Hiring Range Salary commensurate with qualifications Emergency/Essential Personnel No EEO Category A-Official or Administrator Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Monday-Friday 8:00a-5:00p

Sensitive Position No Job Description

Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.

Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400

enrollments in fast-track workforce and continuing education courses.

Virginia Western Community College (VWCC) is accepting applications for a Director of Budget & Financial Services. This position provides efficient and effective leadership in all areas of Financial Services which includes budget, general accounting and financial statement reporting, audit, student accounts, payroll, grants, fixed assets, auxiliary contract management, ARMICS certification, and local funds.

Provides leadership and direction to the Financial Services department of the college, including the full employment life cycle for team members. Management includes, but is not limited to, talent acquisition, performance evaluation, coaching, mentoring, professional development, and retention. Collaborates with the financial services team to assess college, system, and state priorities; provides direction and guidance through planning and execution. Spearheads and supports effective communication channels throughout the college for finance/budget-specific needs as well as college-wide initiatives and updates. Provides operational and strategic support to the financial services team to ensure efficient and effective planning and execution of policies, practices, and programs. Effectively manages the departmental budget.

Oversees and collaborates with staff to ensure accurate and effective execution of operations within payroll, grants management, accounts payable, fixed assets, surplus property, financial statement preparation and audit responsiveness. Ensures understanding of Commonwealth of Virginia policies and procedures as well as the nuances of financial management within higher education, extending into oversight of student account processes and requirements such as cashier, accounts receivable, collections, debt set-off and third-party billing.

Holds significant accountability for the college's continued compliance with federal and state laws, regulatory requirements, and system and college policies, procedures, and internal controls which include, but are not limited to, documentation, recording of transactions, competent personnel, and reasonable assurances. Responsible for the college's annual ARMICS certification and ensuring written policies and procedures are implemented and maintained for proper internal controls. Works closely with the Shared Service Center (an external agency that facilitates back-end processes) as the college liaison and to ensure compliance with all processes related to financial management and purchasing.

In consultation with the Vice President of Financial and Administrative Services, assembles data, monitors expenditures, and establishes budgetary controls for all college budgets to include state, local and auxiliary enterprise funds. Maintains a position tracking system of salary and benefits for budget planning. Oversees and implements federal, state and local budgets. Monitors all budget activities and generates the necessary adjustments to reflect actuals. Supervises budget monitoring and adjustments, confers with leadership on projections, and reports on actuals.

Confers with technical support staff in the development, use and maintenance of automated processes and reporting related to financial enterprise applications such as the Administrative Information System (AIS), Student Information System (SIS), HCM, WES, and Cardinal. Serves as college process owner for AIS and eVA security access requests and SWaM reporting. Coordinates testing of new system implementations and serves as liaison with system office staff on enterprise applications.

Review of applications will begin December 16, 2024, and will continue until the position is filled.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

* Master's degree in Finance, Business Management, Accounting, or other relevant field.

* Demonstrated progressive leadership/management experience accounting, finance, and budget to include managing a complex financial portfolio.

Additional Considerations

* Financial experience within a higher education environment.

* Financial experience within a Virginia State Agency.

Operation of a State Vehicle No Supervises Employees Yes Required Travel

Occasional travel required

Posting Detail Information

Posting Number FAC_1464P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 11/22/2024 Job Close Date 11/21/2025 Open Until Filled Yes Agency Website Contact Name Lindsey Weston Email [email protected] Phone Number 540-###-#### Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####

Additional Information

Review of applications will begin December 16, 2024, and will continue until the position is filled.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

* Resume

* Cover Letter/Letter of Application

Optional Documents

* Unofficial Transcripts

* Other Document