Director of Finance & Administration - Quatela Center for Plastic Surgery : Job Details

Summary:The Quatela Center for Plastic Surgery is a distinguished leader in cosmetic and reconstructive surgery, renowned for exceptional patient care and innovative techniques. We are committed to enhancing lives through personalized, high-quality treatments and state-of-the-art technology. We are seeking an experienced Director of Finance and Administration to join our team.The successful candidate will be a hands-on/participative manager and will lead and develop an internal team to support the following areas: accounting, business insurance, and credentialing functions. This person will facilitate day-to-day functions for multiple entities by managing cash, staff assignments and workflow, accounting activity as well as support/collaboration to their internal team. In addition, this Director will partner with multi organizational leaders to enhance processes/protocols and maximize capacity for future growth across multiple entities, while building and maintaining excellent relations with internal/external business partners.Responsibilities:

• Develop annual budgets with leaders across multiple entities
• Develop cash forecasting for multiple entities
• Provide monthly variance reports to leaders across multiple entities
• Analyze financial needs daily and transfer funds (as needed) for payroll, automatic loan/mortgage debits and vendor payments in an accurate and timely manner
• Manage the team's scheduling, allocation of duties, and staff development
• Act as the central point of contact with CPAs, banks, insurance brokers, and other agencies as required
• Review daily banking, research and resolve account discrepancies
• Reconcile monthly bank statements
• Review and approve vendor payments on a weekly basis and as needed
• Perform month-end close for multiple entities including the transfer of monthly rent and parking to applicable entities
• Calculate physician bonuses monthly
• Formulate and enter payroll journal entries for all entities on a weekly, bi-weekly and monthly basis
• Oversee payment of employee expense reimbursements, refunds, cleaning, parking, mortgages, tax payments, business insurances for multiple entities on a weekly, monthly and quarterly basis
• Calculate and transfer management fees on a monthly basis
• Ensure all rental income is received each month in various entities
• Oversee the calculation, filing and payment of sales tax for applicable entities on a monthly and quarterly basis
• Review financial statements, research and resolve account discrepancies for multiple entities
• Prepare and send financial information for multiple entities to leaders and other Business Partners as needed
• Compile information and participate in CPA audits and reviews for multiple entities on an annual basis
• Notify Executive Director of Operations of any irregularities in finances, business or staff issues and make suggestions to resolve them
• Oversee the reconciliation and maintenance of petty pash
• Perform Accounts Payable duties as back-up
• Oversee the calculation and payment of CRNAs semi-monthly for Anesthesia Care Associates
• Serves as key contact with 401(k) record keeping: reviews biweekly reports for employee contribution changes
• Maintains retirement plan documents, amendments, and SPDs
• Lead team meetings and 1:1s with each direct report and ensure their numbers are known

Qualifications:

• Bachelor's degree in accounting is required
• 5 years of experience in managing and leading people
• 3-5 years of relevant accounting experience (medical office preferred)
• Superior attention to detail and accuracy
• Strong commitment to follow through on inquiries and issues
• Strong analytical skills
• Trustworthy and discrete with confidential matters
• Exceptional verbal and written communication skills with internal and external clients
• Excellent organization
• Proficiency in QuickBooks, Outlook, Microsoft Excel and Word required

Working Hours & Location:

• On-site in Rochester, NY
• Working hours are Monday-Friday, 08:30am - 05:00pm

What We Offer:

• Competitive salary with performance-based incentives.
• Comprehensive benefits package, including health, dental, and vision insurance.
• Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance.
• Safe Harbor 401k program.
• Opportunities for professional development and career growth within a leading multi-disciplinary practice.
• A collaborative and supportive work environment dedicated to excellence in patient care and service.

It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.