Director of University Conference Services - Fordham University : Job Details

Director of University Conference Services

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Title of Position: Director of University Conference Services

Reporting to the Assistant Vice President for Administration, the Director of University Conference Services is responsible for coordinating events sponsored by on-campus and off-campus groups to maximize a successful and profitable conference service program for the University. This position requires travel to other university locations as well as evening and weekend hours.

Essential Functions:

Manages and actively solicits for external events and campus space rentals.

Develops and oversees contracts, insurance requirements, and invoices for external group events and catering.

Provides campus tours of facilities for potential clients including summer conference groups.

Negotiates and oversees corporate hotel rates and reservations for individual and group stays for University guests; conducts site visits with hotels and other venues for lodging.

Facilitates internal and external events, including all summer conferences at the Lincoln Center and Rose Hill campuses, and determines charges as it relates to the cost of events. Provides other hospitality information including restaurants and other off-campus venues for University events.

Coordinates all filming by external groups for movies and television at all campuses.

Participates in pre-conference meetings with clients, food service, and operations for large-scale events.

Manages conference budgets, forecasting revenue and potential growth by identifying sources of additional business opportunities. Produces BPREP budgets for projected revenue and expenditures.

Note: This list is not intended to be exhaustive. The University may assign additional related duties as necessary.

Management Responsibilities: Supervises the work of other Fordham employees who are individual contributors. Responsible for hiring, training and developing, managing performance, and administering corrective action. Has significant input in compensation decisions.

Additional Functions:

Develops ongoing relationships with custodial, security, and outside vendors to ensure effective communications as relates to the successful outcome of an event.

Works closely with Residential Life in coordinating and implementing a successful summer conference program.

Assists with other University events, such as Jesuit Ordinations.

Required Qualifications: Education and Experience:

Bachelor's Degree.Minimum of six years' related experience in Conference Services or similar work settings.

Required Qualifications: Knowledge and Skills:

Mastery of Microsoft Office Suite.

Demonstrated effective communication and interpersonal skills.

Proven ability to plan for and manage multiple projects independently and effectively, ensuring deadlines are met.

Preferred Qualifications:

Minimum Starting Salary: $115,000

Maximum Starting Salary: $125,000Note: Salary is commensurate with qualifications, experience, and skills.

Is this a Union position? No

Posting Number: A801P

Number of Vacancies: 1

Start Date: ASAP

Posting Date: 01/21/2025

Special Instructions:

EEO Statement: Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity:

Sitting: Seldom

Repetitive Hand Motion (such as typing): Often

Hearing, Listening, Talking: Often

Standing: Often

Walking: Often

Running: Not Required

Bending, Stooping, Kneeling, Squatting, Crouching, Crawling: Seldom

Climbing stairs: Seldom

Climbing ladders: Not Required

Reaching overhead: Not Required

Pulling, pushing: Not Required

Shoveling: Not Required

Lifting – up to 20 pounds: Not Required

Lifting – up to 50 pounds: Not Required

Lifting – over 50 pounds: Not Required

Work Environment: Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

Required Documents:

• Resume
• Cover Letter

Optional Documents:

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree?
  • Yes
  • No
• * Do you have a minimum of six years' related experience in Conference Services or similar work settings?
  • Yes
  • No

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