Director, Office of Grants Management - State of Wisconsin Division of Personnel Management : Job Details

IntroductionThe newly established Office of Grants Management (OGM) within the Department of Health Services (DHS) is looking for a strong leader to oversee the development of policies, procedures, and work plans related to agency grants administration. In collaboration with subject matter experts throughout DHS, OGM will provide the agency with centralized grantmaking functions to focus on customer service, compliance with federal requirements, and the overall consistency and quality of the grants process. DHS administers more than 3,000 grant awards each year, with more than $800 million provided to grantees, and the incoming Director will be key in building an Office that provides training, technical assistance, and other supports to staff in the DHS divisions. This position is headquartered at the 1 W. Wilson Street office in Madison and offers the option to work remotely up to 3 days per week. This position also requires some travel (up to 20%) throughout the state to meet with grantees. In-office and travel requirements may vary based on business and operational needs. As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package , including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time.
• Top rated health plan options starting at $42/month for single plans and $104/month for family plans, after 2 months of state service.
• Premium pension plan with a 6.95% employer match in 2025. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
• A casual office atmosphere, flexible work schedules, and telework options depending on the position's requirements.
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.

Position SummaryAs Director of the Office of Grants Management, you will be responsible for directing and overseeing agency contract and grant life cycle policies, procedures, and processes to ensure a high level of customer service, compliance with federal requirements, and overall consistency and quality of DHS grants administration. Duties include:

• Establishing and overseeing office goals, objectives, priorities, and organizational strategies, and developing accompanying program metrics to ensure successful implementation and assessment of OGM activities and supporting continuous improvement initiatives.
• Developing and managing the OGM budget and grant administration activities, including the development of tools, templates, and trainings, to ensure it meets the agency mission and office goals, and to ensure it reflects appropriate operational activities.
• Hiring individuals to fill multiple new positions within the office, providing supervision and management to future direct reports, and promoting positive employee morale and ensuring a productive, effective, and harassment-free work environment.
• Collaborating with internal and external business partners including counties, local health departments, and non-profit organizations that apply for grants funds from DHS, subject matter experts in DHS program division, DHS fiscal and procurement staff, federal funding agencies, and the Legislative Audit Bureau.
• Overseeing design, development, maintenance and evolution of the grants database and its connectivity with other DHS or enterprise databases. This includes the online grant administration system.

Salary InformationThe starting pay is between $56.00 and $58.13 per hour (approximately between $116,400 and $120,900 per year), depending on qualifications, plus excellent benefits. A 24-month probationary period is required. Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Budget and Policy Manager and is in pay schedule and range 81/01. Job Details

• All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
• DHS strives to hire individuals who demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races. For positions that allow remote working flexibility, working outside of Wisconsin or in bordering cities will not be allowed except in extremely limited circumstances due to the need to report to an office location in Wisconsin on short notice.
• Employees must have access to both a private workspace and secure high-speed internet for remote work option. Mileage reimbursement to the employee's headquarter location is not provided.
• DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

QualificationsMinimally qualified applicants will have all of the following:

• Experience in grant or contract administration within a state or federal government setting (e.g., developing grants or contracts, responding to procurements, monitoring performance and compliance, providing fiscal oversight, measuring and reporting on outcomes, etc.).
• Experience with program and policy development and implementation.
• Experience with state or federal grant budget procedures and justification processes.
• General project management or leadership experience (e.g., planning and leading a project, delegating and assigning work, monitoring timelines, resolving issues, mentoring, etc.).

Well-qualified applicants will also have one or more of the following:

• Experience with grant programs administered by the Wisconsin Department of Health Services.
• Experience with budget development and analysis (e.g., analyzing budgets and expenditures, allocating resources, making fiscal projections, drafting budget proposals, etc.).
• Experience in a formal management or supervisory role (e.g., hiring, conducting performance evaluations, resolving conflict, etc.)

Your letter of qualifications is limited to 2 pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here . How To ApplyApplying is easy! Click Apply for Job to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application. Helpful Information:

• Once your application is submitted, no changes are allowed. Click Save to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs .
• For technical assistance and general information, please see Frequently Asked Questions . For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Shannon in Human Resources at [email protected] .

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans are encouraged to apply. For complete information on Veterans' hiring programs with the WI Department of Veteran's Affairs, click here . Deadline to ApplyThe deadline to apply is February 5, 2025 by 11:59 pm. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am - 4:30 pm. Late or incomplete applications will not be accepted.