Dispatch Coordinator - Cadogan Tate : Job Details

Dispatch CoordinatorDepartment:TruckingEmployment Type:Full TimeLocation:Los AngelesCompensation:$60,000 - $70,000 / yearDescriptionCadogan Tate Los Angeles Limited has an open position for a Dispatch Coordinator. The essential duties of the role is to schedule and dispatch crew members, equipment, and vehicles for the conveyance of household goods, installations, or services. This role would ideally suit a candidate with experience working with auction houses / galleries and an understanding of the logistics involved with the fine art industry.Key Responsibilities• Confirm details of schedule deliveries and collections• Assist with the completion of daily trucking schedules• Assist with the cross referencing of BOLs and trip sheets to confirm all scheduled stops are logged correctly and ensure paperwork is complete• Assist with the completion and electronic filing of interstate manifest• Assist with mapping of the out of state and overnight trips to ensure the jobs can be completed within appropriate timeframes and monitor driver and crew weekly hours to avoid US regulations• When required work on cost analysist of interstate trips to manage profitability of routes• Act as liaison for interstate trips, generating business through client management teams when additional work is required to make trips operate profitably• When workload requires assist with the receiving of all general calls and the recording of messages and distribution by email to the office members• Where required, be prepared to support the transport crews on the vehicles• Coordinate all vehicles inbound or outbound with the assistance of the Dispatch manager and warehouse support team• Assist in monitor DVIRs daily and report repairs; assist ops manager in scheduling repairs• Assist in management of overall truck maintenance• Assist in monitor daily logbooks to compare drivers reported hours• Monitor transport crew's cleanliness and condition of vehicles and loading dock upon daily return• Support Warehouse Manager and support crews to organize trucking docks with regards to transport requirements• Assist in finalizing of weekly timesheets for team members• All employees are part of a team and should maintain an awareness of the important elements of other employees' responsibilities with whom their own responsibilities overlap.• Employees must work co-operatively and supportively with other employees.• Employees have a responsibility to report any concerns to their supervising manager or to Head Office.• Employees must be aware to act as an ambassador for Cadogan Tate and ensure that at all times when on company business a professional and courteous manner is projected.• The responsibilities listed in this job specification should be regarded as a guide and not a comprehensive list of all the daily requirements of your job.Skills, Knowledge and Expertise• High school diploma / GED required Have a good understanding of local express truck routes• Good understanding and experience of management and ability to communicate and train where required• Three years of experience in the art handling industry; packing, handling and installing on a local and interstate basis• Three years of logistical, warehousing and moving experience• Excellent problem-solving skills• Familiarity with DOT, FMCSA and OSHA regulations• Excellent organizational and time management skills• Impeccable communication and multitasking skills• Team player, able to work with all levels of staff in a dynamic environment• Comfortable in a results-driven workplace• Ability to safely lift 70 pounds and maneuver objects of substantial size and weight on a daily basis without damage to object or person, including the ability to push and pull 150 pounds on a dolly or cart• Ability to stand, walk, squat, bend, kneel, crouch, twist and reach overheadBenefitsContributed Medical, Dental and Vision401(k) with company matchFSA & TRALTD & STDLife InsuranceCompetitive PTO PackageAmenity Discount Program