DISTRICT OFFICE ADMINISTRATIVE ASSISTANT - Port Townsend School District : Job Details

PORT TOWNSEND SCHOOL DISTRICT

Human Resources-Job Posting

Position Opening Announcement:

Administrative Assistant

HR-Payroll / Business Office

8 Hrs/Day, 240 Days/Year

2024-25 School Year

Position begins November 1, 2024

Posting Date: September 10,2024 Posting No. 2024-46

REPORTS TO: Executive Director of Human Resources

REQUIRED QUALIFICATIONS:

* High school diploma or equivalent

* Proven ability to contribute to a positive, high paced work environment

* Previous interaction with the public in an office or school setting

PREFERRED QUALIFICATIONS:

* Word processing skills upwards of 60 wpm.

* Strong computer skills with knowledge of spreadsheets, work with web pages and web forms, email, Adobe files, Excel, Word, and Skyward fiscal/student data system or similar financial program.

* Ability to maintain a high degree of confidentiality, work under pressure, organize and set priorities, and exercise independent judgment.

* Function in a calm, efficient, fair and courteous manner under frequent interruptions.

* Strong ability to accurately perform mathematical calculations and estimations.

* Knowledge of proper grammar, spelling, and English language usage.

* Work as a positive, contributing team member in a great office setting.

* Experience with State and Federal Reporting in an Human Resources environment.

* Experience with Federal & State required postings.

Knowledge, Skills and Abilities (District reserves right to test skills).

* Knowledge of Google applications.

* Knowledge of MS Office Applications.

* Knowledge of basic website maintenance.

* Knowledge of OSPI Education Data System (EDS).

* Knowledge of ReadySub (Absence & Substitute), our substitute calling & employee absence management system, or similar program.

* Knowledge of WA State Archive - File Retention rules and practices.

* Knowledge of online training system administration and reporting.

* Highly skilled at organization, prioritization, and coordinating workload.

* Skilled at working with staff to understand payroll, benefits, contracts, and other details as needed.

* Skilled at developing and maintaining district handbooks.

* Ability to understand and apply account codes via a Chart of Accounts.

* Ability to maintain confidentiality and run background checks.

* Ability to work independently and meet deadlines.

* Ability to research and apply WA State RCW & WAC laws.

* Ability to perform basic accounting functions such as bank reconciliations, account reconciliations, and journal entry preparation.

* Maintain office inventory, including ordering.

* Ability to establish and maintain positive rapport with staff, students, families, and the general public.

* Ability to work with persons of all ages and treat them with dignity and respect.

* Good attendance is essential.

RESPONSIBILITIES:

* Work with district office and business office staff to complete various reports, lists, data entry, and other records as needed.

* Program administration and upkeep of substitute calling system and online training program.

* Assist with maintenance of confidential files, hiring process, payroll data entry, verification of hours, certification records, wage and salary schedules and personnel correspondence.

* Financial and Human Resources file retention records room.

* Answer and respond to telephone and in-person inquiries, routes calls to appropriate staff as needed.

* Assist with other business, payroll, personnel and district duties as required.

Salary Range: 2024-25 Salary Range $29.21 - $32.88 per hour, depends on experience

BENEFITS:

Benefits include Sick Leave, Vacation Leave, Family Sick Leave, Bereavement Leave, Medical, Dental,Vision, AD&D, and Basic Life insurance coverages. Retirement is through the WA State Department of Retirement, plans available: SERS Plan 2 or SERS Plan 3.

External applications for this position will be accepted until filled. Incomplete applications will not be considered. Application materials are available online at

A COMPLETED APPLICATION FOR EXTERNAL APPLICANTS INCLUDES:

* Completed Port Townsend School District application form

* Letter of application stating specific qualifications for this position

* Resume

* Letters of recommendation from previous supervisors

For application questions contact:

Carrie Baxter, Administrative Assistant or

Carrie Ehrhardt, Director of HRPayroll

Port Townsend School District #50

Gael Stuart Building, 1610 Blaine St

Port Townsend WA 98368

(360) ###-####

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Port Townsend School District No. 50 complies with all federal and state rules and regulations, and does not discriminate in any programs or activities on the basis of race, creed, religion, color, immigration status, national origin, age, honorably discharged veteran or military status, sex, sexual orientation, gender expression or identity, marital status, the presence of any sensory, mental or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Further, the district will provide equal access and opportunity to meet the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. The following employee(s) have been designated to handle questions and complaints of alleged discrimination:

Compliance Coordinator for State Law (RCW 28A.640/28A.642) and Title IX Coordinator: Carrie Ehrhardt, 1610 Blaine St. (360) ###-####. Section 504/ADA Coordinator: Shelby MacMeekin, 1610 Blaine St. (360) ###-####.

NOTE: New employees who will have unsupervised access to children must complete a satisfactory fingerprint check with the Washington State Patrol and the FBI. Employment will be considered temporary and conditional pending a satisfactory background check. There will be a $50.00 processing fee.

An Equal Opportunity/Affirmative Action Employer