DOC Big Muddy River Office Administrative Specialist - State of Illinois : Job Details

?Agency: Department of Corrections Class Title: OFFICE ADMINISTRATIVE SPECIALIST - 29990 Opt. 4 (Computer Systems)(Upward Mobility) Skill Option: Computer Systems Bilingual Option: None Closing Date/Time: 11:59 pm, 10/23/2024 Salary: Anticipated Starting Salary is $4,591 a month; Full Range $4,591 - $6,258 a month. Job Type: Salaried Category: Full Time County: Jefferson Number of Vacancies: 1 Plan/BU: RC028 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Posting Identification Number 42077 Position Overview The Illinois Department of Corrections is looking for a highly driven Office Administrative Specialist. This position will serve as an LAN coordinator and computer systems coordinator for staff and individuals in custody. Additionally, the successful candidate will work closely with Illinois Department of Innovation and Technology (DoIT) staff and will provide guidance and direction with word processing, databases, spreadsheets, and other applications to staff and individuals in custody. The use of a keyboard is required. If interested in this unique opportunity, please follow the instructions on the posting to apply. Essential Functions Serves as technical resource person on development and use of computer applications for staff and individuals in custody which are often of a highly complex nature to multi-program systems (databases, spreadsheets and word processing), and Local Area Network (LAN). Analyzes operations through feasibility studies for staff and individuals in custody. Serves as a resource person on instructing staff and individuals in custody for proper design, documentation testing and training for new programs. Functions as a Local Area Network (LAN) administrator and computer system coordinator for staff and individuals in custody. Provides automated and/or manual statistical reports to management relative to volume of users, percentage of use by facility. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college and two (2) years of office experience, OR completion of high school and four (4) years of office experience, OR four (4) years of independent business experience. Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class. Preferred Qualifications Prefers at least two (2) years of experience using a personal computer. Prefers at least two (2) two years of experience with Microsoft Office products. Prefers at least one (1) year experience using web services technology. Prefers at least one (1) year experience in preparing material for and conducting presentations. Prefers at least one (1) year experience writing and developing training or instruction materials. Prefers elementary knowledge of agency programs, rules and regulations. Conditions of Employment Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: See Below: 8:00 am - 4:00 pm, Monday through Friday Work Location: Big Muddy River Correctional Center, Ina - 251 North Illinois Hwy 37 Agency Contact: Mason Walker, HRR Email: Mason.Walkerillinois.gov Phone : 618-###-#### Posting Group: Office & Administrative Support; Public Safety This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway. This position DOES NOT contain Specialized Skills (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the Apply button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website. The main form of communication will be through email. Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreplySIL-P1.ns2cloud.com systemsSIL-P1.ns2cloud.com The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agencys success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. As an IDOC employee, you are entitled to a robust benefits package that includes: Health, life, vision, and dental insurance 12 weeks paid maternity/paternity leave Pension Plan vesting at 10 years for Tier II Full 20?year retirement awards free health insurance during retirement. Deferred compensation and other pre?tax benefits programs Paid state holidays 13?14 days annually 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10?25 Days of Paid Vacation time annually ? (10 days in year one of employment) Personal, sick, and vacation rates modified for 12?hour work schedules. (As applicable.) Employee Assistance Program and/or mental health resources For more information about our benefits please follow this link: For Benefit Information Click Here