DSHS OOS Administrative Assistant 4 - State of Washington : Job Details

Salary: $47,988.00 - $64,440.00 Annually Location : Thurston County - Olympia, WA Job Type: Part Time - Permanent Remote Employment: Flexible/Hybrid Job Number: 2024-12399 Department: Dept. of Social and Health Services Opening Date: 10/30/2024 Closing Date: 11/13/2024 11:59 PM Pacific Salary Information: The high end of the salary range, Step M is typically a longevity step DescriptionDSHS Administrative Assistant - Economic Justice Alliance The (the Alliance), housed in the Department of Social & Health Service's Office of the Secretary, is seeking an Administrative Assistant to support our goal of advancing economic justice and generational joy in Washington state. Come join a multiagency, multisector collaboration working to implement the 10-Year Plan to Dismantle Poverty. This role will support the Alliance and its state, tribal and community partners to achieve its goal of advancing policy, program and funding changes that ensure every Washingtonian can meet their basic needs, fully contribute their talents, and pass well-being on to future generations.The Economic Justice Alliance is focused on implementing the Blueprint for a Just & Equitable Future: Washington State's (10-Year Plan). We are looking for highly skilled administrative assistant and organizational expert who will support the state's multisector and multiagency efforts to reduce poverty and achieve economic justice in Washington. In this role, you will report to the Senior Director, Poverty Reduction in the Office of the Secretary and work with a creative and talented interagency team to support on the implementation of the state's poverty reduction and economic justice efforts. The Administrative Assistant serves as the principal assistant in administrative matters, operations and program development to the Senior Director, Economic Justice, and the Economic Justice team within the Office of the Secretary (OOS). The role is responsible for ensuring seamless internal operations as the team facilitates partnerships, meetings, and initiatives across the WA Economic Justice Alliance, which includes:

• Economic Justice Advisory Council, a group that supports the implementation of Alliance initiatives by providing strategic guidance, monitoring progress, fostering community engagement, and supporting policy and funding changes. The Council ensures decisions are informed by those most impacted, promoting diverse and equitable participation across the state, which includes a Steering Committee of people with lived experience in poverty and community organizations with missions aligned with achieving economic justice.
• Subcabinet on Intergenerational Poverty (IGPS), a group of executive branch agencies aligning their unique contributions to reducing poverty.
• Legislative-Executive WorkFirst Poverty Reduction Oversight Task Force (LEWPRO), a group of legislators and state leaders who listen, debate, and consider policy, program, and funding recommendations from PRWG and the Subcabinet.

The Administrative Assistant will routinely engage with Alliance staff, Alliance members, Governor's Office, Legislature, state agencies, people with live experience, community partners and advocates. DAY-TO-DAY ACTIVITIES The Administrative Assistant will:

• Coordinate much of the logistical duties for the Alliance including, but not limited to, event/meeting logistics, scheduling, minutes, purchasing, travel arrangements and reimbursements, etc. (30%).
• Document and administrative support of the Alliance filing system, documentation of stories/learnings, ensure the Alliance has the necessary technology to fulfill its work (20%).
• Support the Alliance with appropriate DSHS procedures and contract processes and ensure budgetary compliance for expenditures and invoices (20%).
• Have excellent oral and writing communications skills to assist with emails, correspondence, outreach with an eye for detail with deadlines (20%).
• Be an ambassador for the Alliance and Economic Justice Team while participating in other duties as assigned.

Who should apply? If you are passionate and committed to achieving economic justice in Washington State and this is your area of expertise and interest, we encourage you to apply! We are seeking individuals with the following expertise and skills:

• High school graduation or GED AND four years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

Preferred Education & Experience:

• Meticulous attention to detail in all aspects of work, ensuring accuracy and precision.
• Proficient in reading, writing, and editing various types of content with a keen eye for grammar, style, and tone.
• Demonstrated ability to prioritize tasks effectively and manage multiple projects with competing deadlines.
• Comfortable working in an environment with uncertainty and able to adapt quickly to changing priorities and ambiguous situations.
• Working knowledge of State government organization and administrative procedures, Federal and local government functions, office methods and protocols, and department policies.
• Maintaining a professional & courteous demeanor to build and maintain high levels of internal and external customer satisfaction with Alliance partners and the Office of the Secretary.
• Ability to work both independently and effectively with others to achieve a common goal.
• Expertise with Excel, Word, and PowerPoint.
• Strong commitment to embedding pro-equity, anti-racist principles and methods into all activities and materials produced in the role.
• Must be a flexible and fast learner, capable of producing, absorbing, and synthesizing large amounts of new information.
• Strong commitment to lifelong learning and comfort with curiosity, improvisation, and continuous improvement.
• Advanced knowledge of pro-equity, anti-racist principles, tools, and practices.
• Use of interactive workflow tools, like Monday.com and Microsoft Teams.
• Ability to learn and use state databases, contract procedures and other compliance necessities of DSHS.
• Ability to work with diverse community members who often disagree, and reside in different spheres of influence (e.g., state and local government, community-based organizations).

Additional Considerations:

• The individual selected must hold a valid driver's license when operating a state or privately owned vehicle on official state business. The individual selected must also comply with Washington State's liability laws when operating a privately owned vehicle on official state business.

• 15% travel may be required.

Completed applications will include the following:

Current resume

Letter of interest specifically describing your experience relating to the job

Three professional references.

The Department of Social and Health Services' (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Questions? Email: and reference job number 12399 Supplemental Information Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) ###-####. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-###-####. E-Verify® is a registered trademark of the U.S. Department of Homeland Security. More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 12-31-2022