Elections/Voter Registration Coordinator - Clarion County Pennsylvania : Job Details

OVERALL OBJECTIVE OF JOBThis position is responsible for assisting in the overall Election/Voter Registration process and related clerical duties under the Direction of Elections. The position ensure that voter registration records are accurate, up-to-date, and in accordance with applicable laws and regulations. ESSENTIAL FUNCTIONS OF JOB

Distributes voter registration forms and checks to ensure forms are properly completed, daily computer entry of Voter Registration applications to ensure proper filing and/or transfer to other counties.

Processes new registrations, changes, and transfers received electronically and those received through the mail.

Disseminates information to the public regarding voter registration and elections.

Troubleshoots problems and researches information in order to correct errors and misunderstandings.

Orders supplies when needed for registration and absentee ballots.

Prints information and reports for candidates who are running for office when requested.

Stays apprised of laws and ongoing changes and procedures regarding voter registration and elections.

Maintains alphabetical filing system of hard copy original registrations.

Maintains folders for information and street list requests.

Prepares and distributes street lists for precincts, political parties, and candidates.

Prepares certifications of voter registration statistics for each election.

Prepares bar codes for poll books and reports for party, candidate, and media as requested.

Handles absentee ballot processing which includes accepting applications, preparing special write-in absentee ballots, preparing the absentee ballot order, and entering records.

Assists in gathering information and entering candidates and contest information for all ballots in the Primary and General Elections and establishes processes to ensure the accuracy of said information.

Prepares the ballot for the Primary and General Elections; loads software and hardware on the scanning and ballot marking hardware and tests equipment for accuracy, as is required.

Submits files to the DOS for testing of the returns on Election Night.

Works as a member of the Canvassing Board in the days following a Primary or General Election, checking, and certifying all election returns.

Submits election return information for certification.

Maintains a file of Certification of Death, Obituaries, and Department of Health Report.

Maintains a file of Permanent Disability Affidavits of votes (ensures Absentee Ballot).

Creates and prints specialized reports for voter registration data following each election, and a monthly report of all voter registration activities.

Assists in Election Day procedures and computation of votes.

Assists with and serves as a back up to the other clerical position in the office which includes but is not limited to the tasks listed under Other Duties of Job .

OTHER DUTIES OF JOB

Attends meetings and/or trainings as required.

Performs receptionist duties by answering the phone, greeting visitors, providing requested information and directing individuals to proper offices and/or individuals.

Retrieves and distributes daily mail and prepares correspondence for daily mailing via the US Postal Service or through other express mail companies.

Performs other job-related duties as required.

SUPERVISION EXERCISEDNoneSUPERVISION RECEIVEDInitial supervision of new assignments is frequent and in detail from the Director of Elections; however, as employee becomes familiar with the duties, supervision is provided through occasional instruction/supervision from the Director of Elections, through meetings or face-to-face interaction, the review of work performed, and through observation of results obtained.WORKING CONDITIONS

Works indoors in adequate office space, with lighting, temperatures, and ventilation.

Normal indoor exposure to dust/dirt.

Works with average indoor exposure to noise, stress and disruptions.

Occasionally may work flexible hours to meet special needs of job.

PHYSICAL/MENTAL CONDITIONS

Must possess ability to record, convey and present information, explain procedures and follow instructions.

Must be able to sit for long periods throughout the workday with intermittent periods of standing/walking and occasional bending, twisting, stooping, reaching and grasping as necessary to carry out essential job duties.

Dexterity requirements range from coordinated movements of fingers/hands to simple movements of feet/legs/torso as necessary to carry out essential job duties.

Sedentary work, with occasional lifting/carrying of objects with maximum weight of twenty-five pounds.

Must be able to cope with the physical and mental stress of the position.

Must be able to pay close attention to details and concentrate on work.

REQUIRED QUALIFICATIONS

EDUCATION/TRAINING

Associate degree in business or a related field.

WORK EXPERIENCE

Two years of working experience in a government or administrative office environment; or any acceptable combination of education, training, and work experience. Computer knowledge is required. Some knowledge or experience in working with voter registration and elections is preferred, but not required.REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.

Must possess good communication and interpersonal skills.

Must possess ability to function independently, have flexibility and the ability to work effectively with clients, co-workers and others.

Must possess ability to maintain confidentiality in regard to client information and records.

Must possess initiative and problem-solving skills.

Must have the ability to make independent decisions.

Must possess excellent organizational skills and ability to coordinate details or projects with accuracy and efficiency.

Must possess the ability to delegate work of clerical staff.

Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.

Must possess general knowledge of modern office practices and procedures and ability to apply same to essential duties of job.

Must possess knowledge and ability to practice current and accurate usage of grammar, spelling and filing procedures.

Must possess ability to learn assigned clerical tasks and adhere to prescribed departmental procedures.

Must possess ability to perform simple math calculations with accuracy and reasonable speed.

Must possess ability to learn county and legal rules, procedures and practices as necessary within department.

Must possess ability to be able to handle a variety of clerical duties and switch from one to another throughout the workday.