Elementary Full-Year Secretary - Saginaw Area Consortium : Job Details

Position Type: Secretarial/Clerical/Secretary - 12-MonthsDate Posted: 12/11/2024Location: Carrollton Elementary SchoolDate Available: 2024-25 School YearDistrict: Carrollton Public SchoolsEMPLOYMENT OPPORTUNITY Full Year Secretary Carrollton Elementary School Available for the 2024-2025 School year SUMMARY OF THE POSITION: Seeking an individual to help facilitate all office processes, including reception, customer service, data/word processing, pupil accounting, student enrollment, record-keeping, general office, and other secretarial functions. REPORTS TO: Lisa Morford - Principal COMPENSATION: This position is paid hourly and includes health and other benefits plus paid holidays as outlined in the Carrollton Secretarial Association agreement. It is forty hours per week and a year-round position. QUALIFICATIONS:

Shall be of good character with high moral and ethical values.

High School graduate or GED equivalency

Experience with the student data software Skyward preferred.

Demonstrate experience in a professional work setting. Some college is preferred.

Experience working with elementary students in a public school district is preferred.

Ability to work as part of a team, make sound decisions, handle pressure well, and behave with students in an assertive yet caring fashion.

Have a patient approach to problem-solving and a calm, perceptive attitude.

Communication skills will include listening, written, and verbal aptitudes.

Display professional appearance and excellent customer service skills and produce neat and accurate work.

Comprehensive knowledge of office practices and clerical methods; detail-oriented. Ability to take the initiative and work efficiently and productively in a busy office setting.

Demonstrate computer skills, including experience with Microsoft Office, Google Docs, the internet, and accuracy in keyboarding skills. Experience with data systems is required, preferably with pupil accounting software.

Must be a self-starter who takes the initiative and is willing to multitask and be flexible.

Must be, or have the ability to become, knowledgeable about pupil accounting and school-related information issues, rules, procedures, grants, etc.

Shall possess a valid driver's license.

Must receive a satisfactory response to Public Act 189 letter (Misconduct Law).

Must satisfactorily pass:

Law enforcement background checks with fingerprinting.

Personal and professional reference background check.

POSITION RESPONSIBILITIES:

Answer phones, interact with students and parents, and assist customers in a friendly manner.

General office: filing, copying, typing, e-mail, supply ordering, mail, student lunch orders, inventory.

Input and check data in multiple data systems; analyze and run reports; prepare count day materials and reports; track and input attendance, discipline and immunization data, transcripts, drop/add, and other pupil records and reporting.

Education accounting and reporting.

Record, keep budget details, and process purchase order requisitions.

Assist with building security, facilities, and student supervision, including monitoring and maintaining secure buildings and grounds.

Serve as Secretary to the principal and assist the principal with various projects, including grant writing, student handbook update, master class schedule, development of school calendar, etc.

Provide support to teachers and other staff.

Help supervise building security when the principal is out of the building.

Perform various other duties as described in the position description.

Perform additional duties as assigned.

Knowledge of Michigan Department of Education sites such as MEIS, MSDS, MICR, CEPI, GAD, and BAA Secure Site.

Knowledge of computer skills in Microsoft Office and Google Docs.

CHARACTERISTICS:

• Interested in working energetically and effectively with students.
• Willing to attend staff meetings and professional development and participate in school improvement efforts.
• Team-oriented; willing to grow as a professional and to help others grow.
• Fair, firm, and friendly. Caring attitude toward students.
• Committed to professionalism and service-oriented. Responsive to supervision.
• Superior work ethic, attendance, and a positive attitude.

CLOSING DATE: Until filled EQUAL OPPORTUNITY EMPLOYER In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disability Act of 1990, and the Elliott-Larsen Civil Rights Act of 1977, it is the policy of the Carrollton Public School District that no person shall be based on race, color, religion, national origin or ancestry, sex, disability, height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to, discrimination during any program, activity, service or in employment. For information, inquiries, or to file a complaint, contact the Superintendent of Carrollton Public Schools at PO Box 517, Carrollton, MI 48724. (989) ###-####