Elementary Lead Campus Assistant/Receptionist (24-25) - Northwest Independent School District : Job Details

NORTHWEST INDEPENDENT SCHOOL DISTRICTJob Title: Lead Elementary Campus Assistant/Receptionist (0805) Reports to: Office Manager/PrincipalDept. /Campus: Campus Assigned Wage/Hour Status: Non-Exempt Pay Grade: P10 Duty Days: 202 Date Revised: 02/2023Primary Purpose:Provide the lead reception and clerical assistance for the efficient operation of the front office.Qualifications:

• Ability to maintain confidentiality
• High school diploma or GED
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to follow written instructions
• Ability to operate a phone system
• One year of experience in an office setting
• Understanding of school policies and operations
• Follow and adhere to legal and local policies

Major Responsibilities and Duties:

Absence Management - Guest Educator process

Phone calls - Receive and direct incoming calls, take reliable messages

Digital communication - manage campus email, ride changes, and route to appropriate staff

Greeter - Answer doorbell, greet and direct visitors to appropriate location

Enrollment - Assist with enrollment and withdrawal processes

Visitors - Maintain visitor log, issue visitor passes, and check out visitors utilizing Raptor System

Tardies & Check Out for Students - Sign in tardy students utilizing Raptor System

Payment - Manage incoming payments through InTouch

Volunteers - Monitor completion of volunteer background checks

Textbook Manager - Manage student and teacher resources (Major responsibility for campuses that do not have a 2nd elementary campus assistant and shared responsibility for campuses that have a 2nd office assistant)

Student Records - Maintain digital student folders and fulfill student records requests

Shared Responsibilities and Duties:

Emergency Information - Create and maintain emergency information

Maintenance Requests - School Dude

Operational Equipment - make service calls, refill toner, refill paper, print, laminate, etc.

Mail - Prepare mailings and labels, assist with mail outs, sort & distribute mail, messages, and other documents

Materials - Assist with the receipt and distribution of ordered materials

Arrival & Dismissal Duties - As assigned

Cover duties - As assigned, including nurse clinic

Other duties as assigned

Supervisory Responsibilities: N/AEquipment Used: Computer, printer, copier, variety of software, laminatorWorking Conditions: Maintain emotional control under stress, work with frequent interruptions. Repetitive hand motions and prolonged use of computer. Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding. Position requires the ability to lift 25 pounds to waist high.This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.