Employee Benefits and Payroll Analyst - Orangeburg County Schools : Job Details

Position Type: Secretarial/ClericalDate Posted: 9/30/2024Location: District OfficeDate Available: when filledClosing Date: until filledESSENTIAL DUTIES AND RESPONSIBILITIES: Administers employee benefit programs in compliance with carrier contracts (e.g. workers' compensation, enrolling new employees, explaining benefit options, organizing benefit fairs, mediating benefit eligibility and payment issues, open enrollment, etc.) for the purpose of providing maximum coverage to employees within contract specifications and/or coordinating with supervisors to design transitional tasks for modified assignments. Assists other personnel for the purpose of supporting them in the completion of their work activities. Attends a variety of seminars and workshops (e.g. labor law, government requirements, payroll, etc.) for the purpose of conveying and/or receiving information. Calculates processes and inputs payroll on the county system for the purpose of ensuring accurate information for reporting/compliance purposes and/or maintaining an up-to-date reference and audit trail. Communicates with employees, medical providers, etc. for the purpose of processing worker's compensation claims in a timely and efficient manner. Distributes documents (e.g. open enrollment packets, new/change forms, fringe benefit packages, flyers, COBRA, FLMA and retirement forms, identification cards, etc.) for the purpose of providing information and proof of insurance coverage/s. Maintains a wide variety of benefit information (e.g. provider contracts, claim files, employee records, etc.) for the purpose of purpose of providing an up-to-date reference and audit trail. Maintains various fiscal information, files and records (e.g. payroll, employee attendance, history, withholding information, etc.) for the purpose of providing an up-todate reference and audit trail for compliance. Participates in meetings, workshops and seminars for the purpose of conveying and/or receiving information required to perform functions. Prepares a variety of reports (e.g. state and federal reports, benefit and wage statements, etc.) for the purpose of providing written support and/or conveying information to district personnel, local, county, state and/or federal agencies. Processes a variety of information (e.g. COBRA, FLMA and retirement benefits, eligibility, etc.) for the purpose of documenting and disseminating information to appropriate parties. Processes documentation for requests from outside agencies/parties (e.g. worker's compensation claims, retired and transitional employees; court ordered adjustments, job verifications, subpoena of payroll records, etc.) for the purpose of ensuring timely and accurate compliance with request. Reconciles enrollment forms and billings to employee records (e.g. COBRA, disability, retirement, health, FMLA, etc.) for the purpose of ensuring accurate eligibility and payment information and complying with contract provisions. Resolves discrepancies with payroll and information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, step status, etc.) for the purpose of ensuring accuracy of records and employee payments. Responds to inquiries regarding various procedures and requirements (e.g. wage levies and garnishments, savings, contributions, direct deposits, worker's compensation issues, etc.) for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines. Reviews contracts, regulations, legal releases for the purpose of ensuring compliance with district, local, county, state and federal requirements. Manage and process employee tax levies as required by federal, state, or local authorities. Ensure timely and accurate deduction of levy amounts from employee wages. Communicate with tax authorities and employees as needed to clarify levy amounts and schedules. Maintain accurate records of all tax levy activities and ensure compliance with all relevant laws and regulations. Handle employee requests for pay stubs, ensuring timely and accurate delivery. Assist employees in understanding their pay stubs, including breakdowns of deductions, taxes, and net pay. Address any discrepancies or concerns related to pay checks. Process and manage payroll deduction for employees on a semi-monthly basis. Ensure compliance with federal, state, and local payroll regulations. Issue payroll reports and ensure all transactions are properly recorded in the accounting system. Update and manage employee deduction information, including changes to taxes, and other withholdings. Ensure changes are accurately reflected in the payroll system before the next payroll cycle. Communicate with employees to confirm deduction changes and provide necessary documentation. Process requests for changes to employee direct deposit information, ensuring accuracy and timely updates in the payroll system. Verify banking information and ensure secure handling of sensitive employee data. Coordinate with banks and financial institutions to resolve any issues related to direct deposits. Communicate with employees to confirm changes and provide confirmation once updates are processed. Maintain accurate and confidential records of all payroll information. Manage tasks related to final payroll compensation and refunds on the PEBA EES System. Maintain accurate records of all retirement-related payroll activities. Maintain the district's pay schedule for athletic supplements. Maintain and process all Athletic Stipends (Community & District). Provide support in entering and verifying payroll data, ensuring accuracy and completeness. Assist in the reconciliation of payroll reports and address any discrepancies or errors. Work collaboratively with the payroll team to ensure timely and accurate payroll processing. Be available to step in and handle additional payroll tasks during peak times or in the absence of other payroll staff. Ability to handle sensitive information with confidentiality. All other duties as assigned.Attachment(s):

• OCSD Benefits Payroll Analyst.pdf