Employee Relations/HR Compliance Specialist - New-Indy Containerboard LLC : Job Details

Position Title: Employee Relations/Labor Relations/HR Compliance Specialist

Position Location: Ontario, California

Position Type: On-site

Role Summary

The ER/LR/HR Compliance Specialist ensures compliance across the organization with internal HR policies and applicable federal, state and local laws and regulations. This role will also manage employee relations cases and investigations, and participate in labor relations activities such as contract negotiations preparation,

What You'll Do

Compliance

• Ensures compliance with all applicable federal, state, and local employment laws and regulations across the organization.
• Assists in developing and implementing HR policies, procedures and initiatives that align with company goals and objectives
• Partners with other HR team members to regularly review and update Employee Handbook and other HR polices as needed
• Provides oversight of payroll for the organization, including periodic audits to ensure compliance, timely submissions, accuracy, etc.
• Prepares and files statutory reports such as EEO-1, California Pay Data Reporting, and other ad-hoc reporting as required
• Oversees leave of absence process for the organization; manages relationship with 3rd party leave administrator
• Ensure HRIS system, Paycom, is configured to ensure compliance and optimum utilization
• Ensures compliance with I-9 Employment Eligibility Verification, including periodic audits
• Organize and conduct training sessions for employees on HR policies and procedures
• Tracks and ensures compliance with required HR trainings
• Supports other HR areas when needed for payroll, onboarding or employee orientation
• Other duties as assigned

Employee/Labor Relations

• Consults with, and provides guidance to, employees and leaders on compliance with employment-related programs, policies and procedures, employment laws, employee relations matters, conflict resolution, disciplinary processes, and terminations, to promote a fair and equitable work environment.
• Oversees all aspects of ER cases and investigations and raises sensitive and/or high-risk issues as appropriate. Provides reports, findings, and recommendations for resolution to HR leadership and ensures all appropriate documentation including investigation findings and closure of cases are filed accordingly.
• Analyzes and maintains employee relations trends in attrition, talent management practices, exit interview data, and grievances, compiles findings, and makes recommendations for improvement where needed.
• Assists with the development of employee relations practices necessary to establish a proactive, positive employer-employee relationship. Promotes a high level of employee engagement by partnering with management to identify long-term /on-going performance issues that have not been addressed or performance that has not improved.
• Assists with the development and implementation of employment policies, procedures and programs that meet regulatory compliance, align with the company's culture, mission, vision, and values, and promote employee engagement.
• Participates in the termination process ensuring timeliness with final pay, separation paperwork, and collection of company property. Conducts exit interviews for voluntary and involuntary terminations as appropriate and provides actionable insights.
• Handles routine labor relations and human resource inquiries related to policies, procedures, and bargaining agreements; refers complex matters to appropriate management staff.
• Serves as an initial contact and liaison for intake and assessment of employee complaints.
• Conducts initial interviews and gathers information for employee relations matters such as harassment allegations, work complaints, or other concerns; informs appropriate HR staff when additional investigation is required.
• Collects information and data to assess cost and policy implications of negotiations and disputes. This may include management and union proposals, pay scales and wages, benefits, working conditions, and other mitigating circumstances.
• Conducts surveys, interviews, and other research related to human resource policies, compensation, and other labor negotiations; collects information and reports results.
• Maintains knowledge and understanding of laws and regulations related to EEO, collective bargaining, unions, labor relations, and human resources.
• Assists with preparation of plans, policies, documents, and reports including EEO-1, organizational charts, labor agreements, and employee handbooks.
• Assists with preparation of documents and records required for contract negotiations, meetings, notifications, and negotiations with employee and labor organizations.
• Create, prepare, update and maintain HR reports for analyzing, reporting and managing data.

What You'll Need

Qualifications

• Bachelor's degree (or equivalent experience) in human resources or related field
• Professional credentials preferred, such as HR Certification
• 3-5 years of experience in a Labor Relations, Employee Relations, Compliance, HR generalist or similar role
• Minimum of 3 years' experience in a manufacturing and industrial environment
• Strong working knowledge of applicable California and multi-state, federal and local employment laws and regulations, with the ability to apply this knowledge effectively across all levels of the organization
• Previous direct experience interpreting regulations and developing options for management to consider
• Experience with HRIS systems, preferably Paycom
• Ability to develop complex reports and analyze data
• Must be able to work independently and as part of a team, handling multiple priorities in a fast-paced environment
• Proficiency in documenting processes and keeping up with industry trends
• Outstanding organizational skills, and creative problem-solving abilities
• Proficient in Microsoft Excel, Word, PowerPoint and TEAMS
• Ability to maintain confidentiality with sensitive information
• Strong presentation, written, and verbal communication skills
• Ability to prioritize work, meet deadlines and produce quality results on time with strong attention to detail

Physical Demands & Work Environment

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit and talk or hear
• The employee frequently is required to use hands and fingers
• The employee must be able to occasionally lift and/or move up to 10 pounds
• Must be mobile and able to perform the physical requirements of the job, bending, kneeling, stooping, pushing, pulling and repetitive motion.
• Must be able to sit at a computer for prolonged periods of time.
• Operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard.
• Communicate both written and verbally at a high level to exchange information.
• This is a full-time position, and the days and hours of work are Monday to Friday, 8:00 am to 5:00 pm (Can be flexible on specific hours). Occasional evening and weekend work may be required as job duties demand.
• Travel up to 10%

Who is New-Indy Containerboard?

• Founded in 2012, New-Indy Containerboard is a joint venture of two successful, privately held companies, the Kraft Group (Boston) and Schwarz Partners (Indianapolis).
• We are a manufacturer and supplier of containerboard and packaging.
• With 2,100 employees from Southern California to the coasts of the Carolinas, New-Indy plays an integral role in the everyday lives of people across the country and around the world through its innovative packaging solutions to serve the needs of every customer.
• We operate in 8 U.S. states and in Mexico, with 4 paper mills and 6 packaging companies.
• We focus on environmentally conscious manufacturing processes and facilities including 100% recycled fiber, co-generation power plants and waste-water treatment capabilities.
• Visit our website at www.newindycontainerboard.com. Follow us on LinkedIn at

Pay Transparency: The starting annual salary for this position ranges from $75,000 to $85,000 annually. New-Indy provides a variety of benefits to employees, including medical, dental and vision insurance coverage, life and disability insurance, retirement savings plan, paid holidays, and paid time off (PTO). Please note that the compensation information is a good faith estimate for this position and assumes a rate based on location and experience.