Event and Program Coordinator - Riverregionchamber : Job Details

Job Title: Event & Program CoordinatorReports To: CEOJob Location: Chamber Office, LaPlace, LAFLSA Status: Non-ExemptSupervises: NoneAbout the River Region ChamberThe River Region Chamber of Commerce is a pivotal organization representing the economic and business interests of St. Charles, St. John the Baptist, and St. James Parishes in Louisiana. The Chamber focuses on fostering growth, advocating for local businesses, and enhancing the overall prosperity of the River Region. It provides valuable resources and networking opportunities for its members, ranging from small businesses to large corporations, and actively works to influence public policy that benefits the regional economy.As a bridge between businesses, government, and the community, the Chamber promotes collaboration and development initiatives across various industries, ensuring the region remains competitive and appealing for business investments and workforce development. Additionally, it plays a vital role in organizing events, facilitating connections, and supporting critical regional industries like energy, oil and gas, petrochemicals, grain, logistics, and more.The Chamber's mission is deeply rooted in advocating for policies and initiatives that enhance residents' quality of life and boost the region's economic resilience.SummaryThe Event and Program Coordinator is responsible for planning, organizing, and executing Chamber events and membership initiatives. This role includes organizing annual and monthly Chamber events, enhancing member engagement, and supporting membership growth and retention. The Event and Program Coordinator works closely with staff, volunteers, sponsors, and external partners to ensure the successful delivery of high-quality events and effective membership services.Duties and ResponsibilitiesResponsible for planning, organizing, and executing major Chamber events, including signature events like the Annual Banquet, Crawfish Boil, Golf Classic, and more.Manage event logistics, including vendor selection, venue selection, event setup, transportation, accommodations, on-site management, budget management, sponsorship coordination, and event registration.Lead and manage event planning teams, including staff and volunteers, to ensure smooth coordination and execution of events.Develop marketing strategies to promote events, increase attendance, and enhance the association's visibility and brand awareness.Identify potential risks and implement strategies to mitigate them, ensuring the safety and security of event attendees, staff, and assets.Cultivate relationships with industry stakeholders, sponsors, partners, and exhibitors to enhance event opportunities and support the association's overall mission and objectives.Track and report all invoicing for event attendance and sponsorships.Responsible for the collection of all outstanding accounts receivable after events.Handle post-event duties, including sponsor thank-you notes, distributing surveys, and compiling event metrics.Obtain feedback from the team in recap meetings to evolve program offerings based on changing business needs, business partners, and vendors.Serve as the staff liaison for the special events ad-hoc and standing committees.Other DutiesAttend Chamber networking events.Assist co-workers in the completion of tasks and assignments to ensure continuity of service. Actively support teamwork throughout the organization. Assist with and help manage Chamber functions on and off-site.Represent the organization, both internally and externally, by supporting the strategic direction, priorities, objectives, and values of the Chamber.Provide courteous and prompt service to all internal and external parties.Prioritize and address requests and assignments in a professional and cooperative manner.Identify opportunities and recommend methods to improve operational efficiencies.Perform all other duties as assigned by the CEO.Knowledge, Skills, and AbilitiesEducation: Bachelor's degree in communications, marketing, or a related field.Experience: 3-5 years of experience in event planning, membership services, or related roles may substitute for education. Experience with budget management and sponsorship coordination preferred.Skills: Strong relationship-building skills, able to interact with all constituent levels, including donors, board, community leaders, and staff. Proficiency in Microsoft Office, problem-solving, research, analytical skills, and ability to manage multiple tasks. Experience with Quickbooks Online and association management software (e.g., ChamberMaster or GrowthZone) is a plus. Able to initiate, analyze, monitor, evaluate, and advance strategic plans. Personal belief in the River Region Chamber of Commerce's mission, goals, and objectives.Other Requirements: Flexibility in working hours to accommodate events, including evenings and weekends, if needed. Ability to travel to and represent the Chamber at community events.Note: This job description summarizes the primary duties and responsibilities of the position. It is not intended to comprehensively list all duties and responsibilities. The organization reserves the right to change this description at its discretion.Americans With Disability SpecificationsPhysical Demands: The physical demands described here represent those that an employee must meet to perform the job's essential functions successfully, with or without reasonable accommodations. While performing the duties of this job, the employee is regularly required to talk, hear, and listen. Specific vision abilities required by the job include close vision and the ability to focus. Tasks may involve sitting, operating a computer, and performing duties for extended periods of time.Work Environment: The work environment characteristics described here are representative of those that an employee must meet to perform the essential functions of this job successfully, with or without reasonable accommodations. Generally, the work environment is considered to be that of a typical business/office operation. This position attends meetings and events where noise levels may be moderate to loud.ApplyInterested individuals can submit a resume and cover letter via email to careers@ with the subject line Membership Coordinator Application. Â Any questions should be directed to this email address. Please do not contact the office by phone or in person.#J-18808-Ljbffr