EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION - State of California : Job Details

Job Description and Duties

The duties of the Event Coordinator include, but are not limited to, planning, organizing, producing, and promoting programs, exhibits and/or events for the 22nd District Agricultural Association (District). This may include concerts and festivals, trade shows and consumer expositions, Fairtime programs and exhibits, competitions, sporting events, fundraisers, District meetings, and other special events. Job duties may involve planning, programming, and decoration of exhibits and events; coordinating with prospective exhibitors, entertainers, promoters, judges, and contractors; and assisting in outreach to community partner organizations on behalf of the District.

You will find additional information about the job in the Duty Statement.

Working Conditions

Work is primarily performed in a standard office with artificial light and climate control. At times, work may be performed outdoors; before, after (set-up/tear-down) and during the annual Fair and for event/space tours and coordination. Work activities involve working in an office setting; sitting for prolonged periods of time; bending neck in an upward and downward flexion and side-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds; and operating standard office equipment requiring repetitive hand movement and fine finger dexterity and fine coordination including the use of a computer keyboard, mouse, calculator, telephone, and radio. Work activities involve the abilities to verbally communicate and hear to express and exchange information, see to perform assigned tasks, and read, write, and speak English at a level required for successful job performance.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

* EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION

Additional Documents

* Job Application Package Checklist

* Duty Statement

Position Details

Job Code #:

JC-454768

Position #(s):

012-###-####-XXX

Working Title:

Event Coordinator

Classification:

EVENT COORDINATOR, DISTRICT AGRICULTURAL ASSOCIATION

$4,868.00 - $6,093.00

# of Positions:

1

Work Location:

San Diego County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

Department Information

WHO WE ARE

The 22nd District Agricultural Association manages and operates the Del Mar Fairgrounds on behalf of the State of California, and is governed by a nine-member board appointed by the governor. Fairgrounds operations are primarily funded by revenues generated by hosting events, the largest being the annual San Diego County Fair.

OUR PURPOSE

We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences.

OUR MISSION

We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment, recreation, agriculture, and education.

OUR VISION

We will be the community's iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun.

Department Website: DelMarFairgrounds.com.

Department Website:

Special Requirements

To be considered for this position, applicants must either:

1) be reachable on an employment list (*List Eligible),

2) have transfer eligibility, or

3) have reinstatement eligibility.

* In order to have list eligibility, you MUST take/have taken and passed an exam/assessment within the past 12-months. Your eligibility is listed in your CalCareer account under the eligibility tab. To access the Exam/Assessment for Event Coordinator please click on the link below:

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

22nd DAA/Del Mar Fairgrounds

Narges Alaedini

Attn: HR Exams/Certs

2260 Jimmy Durante Blvd.

Del Mar, CA 92014

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

22nd DAA/Del Mar Fairgrounds

Narges Alaedini

HR Exams/Certs

2260 Jimmy Durante Blvd.

Del Mar, CA 92014

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

* Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

* Resume is optional. It may be included, but is not required.

* Statement of Qualifications -

* Minimum three years' experience in coordinating events, programming, or exhibits, preferably at a large event center or fair.

* Knowledge and experience with planning, designing, and organizing events and programs for Fairs, multi-day events, and/or festivals.

* High School diploma or higher.

* Basic knowledge of report writing and all forms of written and verbal communication.

* Experience with and the ability to use Microsoft Office - Teams, Word, Excel, Outlook, PowerPoint, etc.

* Strong communication skills with the ability to present information effectively.

* Preferred Qualifications

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

* Minimum three years' experience in coordinating events, programming, or exhibits, preferably at a large event center or fair.

* Knowledge and experience with planning, designing, and organizing events and programs for Fairs, multi-day events, and/or festivals.

* High School diploma or higher.

* Basic knowledge of report writing and all forms of written and verbal communication.

* Experience with and the ability to use Microsoft Office - Teams, Word, Excel, Outlook, PowerPoint, etc.

* Strong communication skills with the ability to present information effectively.

Benefits

Our Amazing Perks!

There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes: Health and wellness benefits (e.g., medical, dental, vision, etc.); Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.); Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.).

To learn more about benefits for State employees, visit the CalHR Website at:

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website:

Human Resources Contact:

Narges Alaedini

(858) ###-#### ext: 2014

[email protected]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

22nd DAA - EEO

(858) ###-####

[email protected]

California Relay Service: 1-800-###-#### (TTY), 1-800-###-#### (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.