Event Coordinator - Peachtree Hotel Group : Job Details

The Event Coordinator role involves coordinating a variety of meetings across the organization, differing in size and complexity, under the guidance of the Chief of Staff. Additionally, the Coordinator will provide administrative support to the Equity Capital Markets team.Role and Responsibilities

• Collaborate with management and key stakeholders to understand expectations and requirements for conferences.
• Oversee logistics for conference participation, including gathering attendee information, handling registrations, booking accommodations, and coordinating shipments of materials.
• Manage event budgets, monitor expenses, and ensure cost-effective event planning and execution.
• Build and maintain relationships with conference organizers to achieve mutually beneficial outcomes, coordinating sponsorships and addressing on-site needs such as equipment, catering, audiovisual setups, and other logistics.
• Plan and execute seamless event elements, including décor, catering, entertainment, transportation, communications, invitations, and venue selection.
• Develop creative ideas for various aspects of events, such as themes, conference swag, catering, and entertainment options.
• Present ideas and operational details to the Chief of Staff for final approval.
• Travel as needed to conference locations to oversee on-site logistics.
• Conduct post-event assessments to evaluate success and identify areas for improvement.
• Gather and analyze feedback from attendees and stakeholders for future planning.
• Provide administrative support to the President of Peachtree PC Investors and the Equity Capital Markets team.
• Perform administrative tasks as needed or directed.

Qualifications

• Bachelor's degree in Business, Hospitality, or Finance.
• 3-5 years of event planning experience, including the coordination of large-scale trade shows and conferences, as well as smaller events such as dinners and roundtables.
• Knowledge of Private Equity or Finance is a plus.
• Strong problem-solving abilities with a proven track record of identifying issues and delivering effective, systematic solutions.
• Familiarity with Salesforce CRM databases and event services software preferred.
• Excellent written and verbal communication skills.
• Capable of working efficiently in a time-sensitive environment, with strong prioritization and time management skills.
• Ability to collaborate effectively with both internal teams and external partners.