Event Coordinator - State Affairs : Job Details

Title: Events Coordinator

Location: Phoenix, Arizona

About State Affairs: State Affairs is an enterprise platform that empowers corporations, insiders, and government entities to navigate state government policy with ease. Our proprietary news, analysis, software tools, and data provide a comprehensive solution for understanding complex governmental landscapes. Dubbed the Bloomberg for State Government Policy, we proudly serve as the category leader in 12 states, with tens of thousands of users relying on our platform daily. Our diverse customer base includes lobbyists, law firms, associations, state governments, and enterprises ranging from Fortune 100 companies to SMBs.

Position Overview: We are looking for a highly skilled and motivated Event Coordinator to join our team in Phoenix, Arizona. In this role, you will be responsible for coordinating and executing a variety of events, such as Best of the Capitol, Leaders of the Year, and Women Achievers in Arizona, as well as supporting and executing events across our 12-state footprint. The ideal candidate will have excellent organizational skills, a keen attention to detail, and the ability to manage multiple projects simultaneously.

Key Responsibilities:

• Plan, organize, and execute events from inception to completion, including venue selection, vendor coordination, budgeting, and logistics.
• Collaborate with internal teams and external partners to ensure all event details align with State Affairs' objectives and branding.
• Develop and maintain event timelines, ensuring that all tasks are completed on schedule.
• Coordinate marketing and promotional activities with the marketing team to drive event attendance and engagement.
• Oversee on-site event operations, including setup, registration, attendee coordination, and post-event breakdown.
• Conduct post-event evaluations and generate reports, including feedback from sponsors, partners, and attendees.
• Travel as needed to various locations within the 12-state footprint to oversee event execution.
• Build and maintain relationships with key stakeholders, including sponsors, vendors, and partners.
• Manage event budgets, negotiate contracts, and ensure cost-effectiveness while maintaining high-quality standards.
• Ensure all events comply with legal, health, and safety regulations.

Qualifications:

Required:

• Bachelor's degree in Event Management, Marketing, Communications, or a related field.
• Minimum of 2 years of experience in event coordination, event planning, or a related role.
• Proven ability to manage and execute events of varying sizes and complexity successfully.
• Excellent organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
• Strong communication and interpersonal skills, capable of building relationships and collaborating with diverse teams.
• Proficiency in event management software and tools.
• Willingness to travel within the 12-state footprint as required.
• Flexibility to work evenings and weekends as necessary based on event schedules.
• Detail-oriented with strong problem-solving abilities and a creative mindset.
• Ability to work effectively under pressure and adapt to changing circumstances.

If you are a proactive and resourceful individual with a passion for event coordination, we would love to hear from you. Apply today to become part of the State Affairs team and help us deliver exceptional events that celebrate excellence across our multi-state footprint.

What We Offer:

• Competitive salary with performance-based incentives.
• Opportunity to work in a fast-growing startup environment with a mission-driven team.
• Comprehensive benefits package, including health, dental, and retirement options.
• Professional development opportunities and a supportive work culture.
• The opportunity to contribute to events that make a significant impact by highlighting achievements in government and civic engagement.