Event Coordinator - Minnesota Careers : Job Details

Job DetailsWorking Title: Event CoordinatorJob Class: State Program AdministratorAgency: Minnesota StateJob ID : 80381Location : RochesterTelework Eligible : NoFull/Part Time : Full-TimeRegular/Temporary : UnlimitedWho May Apply : Open to all qualified job seekersDate Posted : 09/19/2024Closing Date : 10/07/2024Hiring Agency/Seniority Unit : MN St Colleges & Universities / Rochester TC-MAPEDivision/Unit : MnSCU Rochester CC / MnSCU Rochester CC Prof/SuprAppointment Type : Unlimited, Full-timeWork Shift/Work Hours : 8:00 am - 4:30 pmDays of Work : Monday - FridayTravel Required : NoSalary Range:$23.63 - $34.18 / hourly; $49,339 - $71,367 / annuallyClassified Status : ClassifiedBargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPEFLSA Status : NonexemptDesignated in Connect 700 Program for Applicants with Disabilities : YesThe work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Job SummaryPosition PurposeThe event Coordinator organizes and pulls together all logistical planning for special events occurring at the Regional Sports Facilities, the Regional Stadium/Bubble, and other locations throughout campus serving as a point of contact for internal and external customers from initial inquiry through event execution. This position oversees the accurate processing of facility use agreements and account invoicing and maintains accurate records of usage and rental revenues. This position also facilitates reservations using the event management system (EMS) software and is the designated, on-site coordinator of evening and weekend events.Responsibilities and ResultsPromote college event services and venues to potential users for events ranging in size and complexity from small single-day events to large multi-day events. Coordinate the event scheduling process, including assessing client needs regarding space rental, event setup, audio/visual equipment, etc. for both internal and external users. Meet with customers to showcase facilities, negotiate terms, and process facility use agreements, ensure insurance requirements are met, and coordinate account invoicing for external clients. Ensure venue readiness and successful execution of event services.Provide support and coordination for scheduled events at the Regional Sports Center and the Regional Stadium/Bubble. Act as a site-lead for events and scheduled work study staff.Work with Business Office to balance and reconcile accounts and solve any scheduling or billing issues. Prepare reports and compile data relative to the reservations of venues as requested. Conduct customer survey and utilization reports to be used to better understand overall customer satisfaction and utilization. Prepare for, attend, and participate in regularly scheduled facility event meetings.Monitor use of the venue equipment and ensure it is in proper condition for use. Gather information and assist director in preparing reports for equipment and other budgetary needs to be presented as needed. Research new equipment needs and prepare and maintain records for equipment.Preform other duties as assigned to ensure the smooth function of the department and maintain the reputation of the organization as a viable business partner.Minimum Qualifications3 Years experience in event management or a related fieldWorking knowledge of facilities management procedures including planning, preparation, implementation and evaluation of a wide variety of events.Excellent written and verbal communication and customer service skills.Working knowledge of laws, rules, regulations, agreements and contracts in event planning and marketing sufficient to maintain event compliance.Excellent organizational and time management skills.Experience and knowledge with EMS reservations software including configuration and reporting.Proven proficiency in Microsoft Suite programs, Adobe Suite programs and event scheduling software.Ability to set up and take down equipment for events, including the moving of tables, chairs, event staging and sound systems.Experience in working with a diverse group of students, staff, and community members.Preferred QualificationsBachelor's DegreeDemonstrates negotiation and conflict resolution skills.Experience managing or coordinating events.Knowledge of public address systems and other sound reinforcement equipment including set-up and operation.5+ years customer service experience.Application DetailsHow to ApplyTo view the full job posting and to apply please go to: Careers (myworkdayjobs.com)ContactIf you have questions about this position, contact Amanda Melin at [email protected] or 507-###-#### .To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amanda Melin at [email protected] .About Minnesota StateRochester Community and Technical College (RCTC) is a comprehensive two-year college in the Minnesota State System. RCTC offers over 70 programs in 10 pathways with both liberal arts and career/technical education academic options.Working together to improve the state we love.What do Minnesota's State employees have in common?A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growthBenefitsAs an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.Your benefits may include:Paid vacation and sick leave12 paid holidays each yearLow-cost medical, dental, vision, and prescription drug plansFertility care, including IVFDiabetes careDental and orthodontic care for adults and children6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent careResources that provide support and promote physical, emotional, social, and financial well-beingSupport to help you reach your career goals:Training, classes, and professional developmentTuition reimbursementFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )Employee Assistance Program (EAP) for work/life support:A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder carePrograms, resources and benefits eligibility variesbased on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.Other InformationEmployment information for this position can be found in its collective bargaining agreement or its plan document at .AN EQUAL OPPORTUNITY EMPLOYERMinnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.