Event Coordinator - Camp Systems : Job Details

CAMP Systems is the leading provider of aircraft compliance and health management services to the global business aviation industry. CAMP is the pre-eminent brand in its industry and is the exclusive recommended service provider for nearly all business aircraft manufacturers in the world. Our services are delivered through a SaaS plus model and we support over 20,000 aircraft on our maintenance tracking platform and over 31,000 engines on our engine health monitoring platform. Additionally, CAMP provides shop floor management ERP systems to over 1,300 aircraft maintenance facilities and parts suppliers around the world. CAMP has grown from a single location company in 2001, to over 1,300 employees in 13 locations around the world.

CAMP's relationships with business aircraft manufacturers, aircraft maintenance facilities, and parts suppliers place it in a unique position to understand how current offline information flows in the business aviation industry to introduce friction to the global market for business aviation parts and services. CAMP is building a digital business that will streamline the exchange of parts and services and create substantial value for both CAMP and the aviation industry at large.

CAMP is an exciting company to work for, not only because of its future growth prospects, but also because of its culture. Smart, motivated people, who want to take initiative, are given the opportunity and freedom to make things happen. CAMP is part of the Hearst Transportation Division. We are located in Merrimack, NH - an hour from Boston, and a half hour from the Massachusetts tech corridor.

Job Summary

The Event Coordinator is responsible for planning, organizing, and managing all aspects of trade shows, conferences, and other corporate events. The person in this role must be able to manage multiple projects, develop relationships with vendors, and ensure that all event activities are handled in a timely manner. The ideal candidate will be a key point of contact for employees and vendors during events. The Event Coordinator must handle day-to-day administration of events, ultimately, being responsible for ensuring the success of all corporate events.

Responsibilities

* Owning every aspect of events, from venue choices to success metrics

* Planning, organizing, and managing events

* Negotiating, contracting, and coordinating with vendors and suppliers

* Coordinating, registering, and managing employees assigned to events

* Providing guidance, answering inquiries, and resolving problems before and during events

* Booking venues, securing booth selections, and coordinating the logistical requirements such as equipment rentals, IT, and catering services

* Arranging transportation and lodging for attendees

* Managing budgets, payments, and invoices

* Managing promotions, communications, and branding aspects of events

* Coordinating with other members of the marketing team to ensure all promotional materials (booth design, signage, etc.) are prepared

* Collaborating with internal teams to develop event strategies, objectives, and key messages to effectively represent company and offerings

* Coordinating the logistics of event materials and equipment including taking inventory, ordering, and shipping

* Overseeing setup, execution, and breakdown of events

* Maintaining tracking of upcoming events, ensuring timely registration, and submission of required materials

* Conducting post-event analysis and preparing reports and presentations

Requirements

* Bachelor's degree or equivalent experience in Hospitality, Meeting and Event Planning, Business Administration, Marketing and Communications, or related field

* 1-3 years' experience event planning and coordination in a corporate environment

* Strong attention to detail and excellent organizational, communication, negotiating, and multitasking skills

* Knowledge of digital event promotion tools such as social media channels is a plus

* Virtual meeting planning experience is a plus

* Able to adapt to a changing environment and fluctuating deadlines and respond accordingly

CAMP is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer. We understand the value of diversity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

CAMP is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [email protected].

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status EOE.