Event Coordinator - JLL : Job Details

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Pay: $52000 - $65000 / year (paid hourly)

Schedule: M - F; 8a - 5p (w/ flexibility for events)

Location: Mid-town Manhattan, NYC | Meta Campuses

* this is an admin heavy role focused on corporate event planning & scheduling*

Event Coordinator to lead a first-class team delivering many high-profile events in an energetic, high tech, corporate environment. This role requires an enthusiastic, proactive individual, an outstanding communicator with the ability to deliver incredible: customer service, organization, collaboration, leadership, and team development.

Event Program

* Oversee the full life cycle of events from inception, client collaboration and scheduling to implementation for experiences ranging from meetings to elaborate productions at the site level

* Ensure effective management of an events program and calendar for as many as 65 events per week in meeting and event spaces across multiple buildings

* Lead team in designing fun, educational, social, and participatory events engaging the client population

* Lead the evaluation and feedback process post-event and create plan to implement changes and improvements

* Collaborate with other providers, acting as a single team with peripheral services to include internal and external production, catering, security, facilities, janitorial, movers and equipment providers

Leadership

* Lead Manage, develop and supervise a professional friendly, creative, energetic, and detail oriented team in the delivery of extraordinary events

* Provide excellent onboarding, training, and team buildingActively support an environment of teamwork, cooperation, performance excellence and personal success

* Participate in the individual performance management program and personal development planning for members of the tea

* Align with facilities leadership team as a manager and act in a manager capacity for anything at the site/s

* Act as an ambassador for JLL, adopting and maintaining the firm's core values of Teamwork, Ethics and Excellence

Client Relationships

* Proactively develop and manage client relationships ensuring expected service levels are achieved or exceeded

* Foster an environment of constant, quality communication between the team and the client

* Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

* Deliver an exceptional quality of service to the client, as reflected by client feedback

Finance Management / Cost Control / Profitability

* Assist the Event Requestor, Client and Manage, Facilities to achieve or exceed financial targets and ensure effective, efficient, and economic operation of assigned responsibilities

* Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies

* Assist with the annual budgeting and quarterly forecasting processes for the site/s.

* Manage payments to vendors where applicable, using available systems, complying with all relevant policies

* Provide accurate event, financial, and KPI reporting to both the client and JLL

Qualifications

* 3+ years prior experience in events, facilities/property management, hospitality, or related field

* Corporate event experience highly preferred

* Ability to lift to 50lbs to assist with event set ups

* Experience planning events both in-person & remotely preferred

* Proficiency in a range of information technology tools and platforms

* Strong analytical, organizational and presentation skills

* Excellent communication and problem-solving skills

* Ability to work independently with little supervision and effectively deal with stressful

Estimated total compensation for this position:

52,000.00 - 65,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site -New York, NY

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Accepting applications on an ongoing basis until candidate identified.